ILNews

Technology Untangled: Dropbox offers simple file storage and sharing

Stephen Bour
February 2, 2011
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Technology UntangledThese days many of us have a work desktop, a laptop, a home computer, a smartphone and a tablet computer. It is getting more difficult to keep track of which files are stored on which device. If you find that you are often having to e-mail files to yourself or are constantly transferring files via USB drive, then Dropbox online file storage and syncing may be for you.

Dropbox (dropbox.com) is software that links all of your devices together by providing a single shared repository for important files. It keeps all versions of your files synced across all your computers and it acts as a convenient backup drive for your critical data. Dropbox allows you to store up to 2GB of data for free. That is a substantial size for a free service. 2GB allows for hundreds of photos or several hours of video. A paid subscription is available for larger data storage needs.

Your Dropbox storage repository does more than act as a simple networked storage drive or a remote thumb drive. My first concern was: What happens if the Internet goes down when I need to access a file? Your files always remain stored on your own computer within your Dropbox folder, which acts just like any other folder on your hard drive. Meanwhile, identical copies of the files are uploaded to the online storage folder. So as you work on a document and save the changes, those changes are automatically uploaded to your online Dropbox.

Say you are working on a document and break for lunch. You can then access and review your work on your smartphone, as well as make additional edits during lunch. When you return from your break and re-open the document at work, those new edits will be seen in the freshly synchronized version of the document on your work computer. Dropbox also retains a copy of each previous version of a file every time you save. This allows you to revert to an older version of a document if necessary. These saved older versions do not count against your 2GB quota.

Dropbox also makes it easy to transfer and share files of large size with others. This allows you to bypass the send/receive attachment size restrictions of many e-mail systems. For large individual files, you can easily e-mail a Web link to a client that allows them to download the file from the Internet. For entire folders of data, you can invite other Dropbox users to share a folder online, either in a private fashion or a public manner. An example of a publicly shared folder might be the photo folder you share with the grandparents. An example of a private folder would be a set of legal documents for an individual client. For project collaboration within your team, a shared Dropbox folder can be created to keep all project items organized in one convenient, synchronized master folder.

I am finding Dropbox to be a very convenient method for transferring files and photos to my smartphone. There is no thumb drive port on it, and e-mailing attachments to the phone is tedious. I simply access the Dropbox folder on the phone and my transferred files appear. It is also useful for smoothly uploading and sharing photos and videos taken with the phone. You can take a new photo and send a copy to the Dropbox folder. Transferring files to/from an iPod or iPad is similarly easy.

How secure is Dropbox? Dropbox says that all files besides your public folders are very private and only accessible to you. All transmission of data occurs over an encrypted channel (SSL). All your files are encrypted and inaccessible without your password, so even Dropbox employees aren’t able to access them. No one can see your private files unless you deliberately invite them. My understanding is that your online folder is as secure as any Internet service that works with credit card and financial data.

Dropbox is reasonably fast, but not as instantaneous as writing to a local hard drive. When you update and save a file, the syncing process does have a few seconds of lag time. Uploading a new file takes noticeably longer. Internet files typically take longer to upload than to download. One clever way they use to reduce upload time is to upload only the changes that have been made to a file, and not re-upload the entire file at each revision. Dropbox does allow some ability to adjust the speeds of uploads and downloads, but the default settings are tuned to try not to interfere with your normal Internet activity.

In summary, try Dropbox and never e-mail yourself a file again, keep your files synced between computers, automatically backup important files, and share those files easily with others.•

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Stephen Bour (bourtech@iquest.net) is an engineer and legal technology consultant in Indianapolis. His company, Alliance for Litigation Support Inc., includes Bour Technical Services and Alliance Court Reporting. Areas of service include legal videography, tape analysis, document scanning to CD, and courtroom presentation support. The opinions expressed in this column are the author’s.

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  1. Some are above the law in Indiana. Some lined up with Lodges have controlled power in the state since the 1920s when the Klan ruled Indiana. Consider the comments at this post and note the international h.q. in Indianapolis. http://www.theindianalawyer.com/human-trafficking-rising-in-indiana/PARAMS/article/42468. Brave journalists need to take this child torturing, above the law and antimarriage cult on just like The Globe courageously took on Cardinal Law. Are there any brave Hoosier journalists?

  2. I am nearing 66 years old..... I have no interest in contacting anyone. All I need to have is a nationality....a REAL Birthday...... the place U was born...... my soul will never be at peace. I have lived my life without identity.... if anyone can help me please contact me.

  3. This is the dissent discussed in the comment below. See comments on that story for an amazing discussion of likely judicial corruption of some kind, the rejection of the rule of law at the very least. http://www.theindianalawyer.com/justices-deny-transfer-to-child-custody-case/PARAMS/article/42774#comment

  4. That means much to me, thank you. My own communion, to which I came in my 30's from a protestant evangelical background, refuses to so affirm me, the Bishop's courtiers all saying, when it matters, that they defer to the state, and trust that the state would not be wrong as to me. (LIttle did I know that is the most common modernist catholic position on the state -- at least when the state acts consistent with the philosophy of the democrat party). I asked my RCC pastor to stand with me before the Examiners after they demanded that I disavow God's law on the record .... he refused, saying the Bishop would not allow it. I filed all of my file in the open in federal court so the Bishop's men could see what had been done ... they refused to look. (But the 7th Cir and federal judge Theresa Springmann gave me the honor of admission after so reading, even though ISC had denied me, rendering me a very rare bird). Such affirmation from a fellow believer as you have done here has been rare for me, and that dearth of solidarity, and the economic pain visited upon my wife and five children, have been the hardest part of the struggle. They did indeed banish me, for life, and so, in substance did the the Diocese, which treated me like a pariah, but thanks to this ezine ... and this is simply amazing to me .... because of this ezine I am not silenced. This ezine allowing us to speak to the corruption that the former chief "justice" left behind, yet embedded in his systems when he retired ... the openness to discuss that corruption (like that revealed in the recent whistleblowing dissent by courageous Justice David and fresh breath of air Chief Justice Rush,) is a great example of the First Amendment at work. I will not be silenced as long as this tree falling in the wood can be heard. The Hoosier Judiciary has deep seated problems, generational corruption, ideological corruption. Many cases demonstrate this. It must be spotlighted. The corrupted system has no hold on me now, none. I have survived their best shots. It is now my time to not be silent. To the Glory of God, and for the good of man's law. (It almost always works that way as to the true law, as I explained the bar examiners -- who refused to follow even their own statutory law and violated core organic law when banishing me for life -- actually revealing themselves to be lawless.)

  5. to answer your questions, you would still be practicing law and its very sad because we need lawyers like you to stand up for the little guy who have no voice. You probably were a threat to them and they didnt know how to handle the truth and did not want anyone to "rock the boat" so instead of allowing you to keep praticing they banished you, silenced you , the cowards that they are.

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