IBA: An Alternative to Rule 28(E) For Service of Non-Party Discovery

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By Germaine Winnick Willett and Pamela J. Heath, Ice Miller LLP

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willett-germaine-mug Willett

Did you know that Indiana law provides an easier way to pursue non-party discovery for use in out-of-state litigation? In 2007, the Uniform Law Commission promulgated the Uniform Interstate Depositions and Discovery Act (UIDDA) with the goal of promoting more efficient and less expensive procedures for seeking production of documents and depositions “as the amount of litigation involving individuals and documents located outside of the trial state has increased.” Indiana’s legislature adopted UIDDA in 2010. See Indiana Code § 34-44.5-1-1, et seq. Currently, approximately 30 states have adopted the Act, including Indiana’s neighbors, Michigan and Kentucky.

According to the legislative summary for Indiana Code § 34-44.5-1-1, et seq., the statute permits a litigant to present to a clerk of the court located in the county where discoverable materials are sought with a subpoena properly issued from the court in which the lawsuit pends (the “foreign jurisdiction”). Once the clerk receives a foreign subpoena, the clerk shall issue a subpoena for service upon the person or entity listed in the foreign subpoena, as long as the terms of the issued subpoena duplicate those in the foreign subpoena, and as long as the issued subpoena contains the contact information of all counsel of record and any unrepresented persons.

UIDDA does not supersede the procedure set forth in Indiana Trial Rule 28(E). If they choose, litigants may still obtain a court order (usually termed a commission or letters rogatory) from the foreign jurisdiction, and then file that order with a motion to assist out-of-state litigant in the Indiana jurisdiction where the non-party resides, in order to ask the court to direct the clerk to serve the subpoena on the non-party. However, as lawyers who have utilized this procedure know, the process set forth in Rule 28(E) can be cumbersome and time-consuming.

How does UIDDA differ from the procedure set forth in Indiana Trial Rule 28? Certainly, it eliminates the need to obtain a commission or letters rogatory from the foreign jurisdiction to be presented to an Indiana court. Under UIDDA, litigants may present a properly issued subpoena from the foreign jurisdiction directly to the clerk of the Indiana court sitting in the county where the person from whom testimony and/or documents are sought resides, and, per the statute, the clerk shall issue it for service without any involvement from the judge. Also, given the elimination of the requirement to file the commission with a motion to assist out-of-state litigant, the litigant need not retain an Indiana attorney, at least not at the outset.

It sounds simple, but here’s the rub: you may find that the clerk of the court lacks familiarity with UIDDA. As such, litigants who wish to proceed under UIDDA should contact the clerk of the court to discuss invocation of the statute. The statute does not refer to the opening of a case file, however, the clerk may nevertheless request that a miscellaneous action be filed in order to track the activity and maintain records. Though UIDDA was designed to avoid jumping through such hoops, the clerk may even instruct the litigant to file a motion to assist out-of-state litigant as the vehicle to open the action and require payment of a filing fee. At this point, retention of an attorney admitted to practice in Indiana will be necessary.

Does UIDDA permit a litigant to retain an Indiana attorney to serve the subpoena him or herself, as attorneys typically do in Indiana civil actions, so as to avoid involvement of the clerk all together? After all, Trial Rule 45 deems attorneys to be officers of the court and thereby empowers them to serve subpoenas. While this has not been tested in the courts, UIDDA likely does not go so far. First, UIDDA plainly states that “a party must submit the foreign subpoena to the clerk of the court.” The statute makes no mention of an attorney’s involvement. Second, Rule 45 limits the circumstances in which an attorney may serve subpoenas to those instances in which the attorney has appeared for the serving party. Thus, unless the Indiana attorney has appeared for the party in the foreign jurisdiction (certainly possible, but unlikely), Rule 45 does not authorize the attorney to serve a subpoena without the clerk’s involvement in any event.

As mentioned above, more than half of the states have adopted UIDDA. Indiana litigants who seek testimony or production of documents from a non-party located in another state should determine whether that state has adopted UIDDA or if it instead adheres to the more traditional commission/letters rogatory method. Additionally, good reason may exist to utilize Rule 28’s procedure instead of pursuing the discovery pursuant to UIDDA. For example, if the litigant anticipates that the target of a subpoena will resist the subpoena, having filed a motion to assist out-of-state litigant in a miscellaneous action will mean that a forum already exists to quickly resolve the discovery dispute, if and when it occurs.

UIDDA is a welcome addition to Indiana’s procedural law, because it simplifies the non-party discovery process. As the clerks in Indiana’s county courts gain familiarity with the statute, the statute’s use will undoubtedly save out-of-state litigants time and money as well as conserve judicial resources. The next time you receive a call from an out-of-state litigant seeking your help with securing a deposition or records from a non-party located in Indiana, consider whether Indiana Code § 34-44.5-1-1, et seq. is a better option for your client.•

Germaine Winnick Willett practices in the area of employment and general civil litigation at Ice Miller LLP. Pamela “PJ” Heath is a paralegal in Ice Miller LLP’s labor section.

This publication is intended for general information purposes only and does not and is not intended to constitute legal advice. The reader must consult with legal counsel to determine how laws or decisions discussed herein apply to the reader’s specific circumstances.


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  1. This state's high court has spoken, the fair question is answered. Years ago the Seventh Circuit footnoted the following in the context of court access: "[2] Dr. Bowman's report specifically stated that Brown "firmly believes he is obligated as a Christian to put obedience to God's laws above human laws." Dr. Bowman further noted that Brown expressed "devaluing attitudes towards pharmacological or psycho-therapeutic mental health treatment" and that he made "sarcastic remarks devaluing authority of all types, especially mental health authority and the abortion industry." 668 F.3d 437 (2012) SUCH acid testing of statist orthodoxy is just and meet in Indiana. SUCH INQUISITIONS have been green lighted. Christians and conservatives beware.

  2. It was all that kept us from tyranny. So sad that so few among the elite cared enough to guard the sacred trust. Nobody has a more sacred obligation to obey the law than those who make the law. Sophocles No man is above the law and no man is below it; nor do we ask any man's permission when we ask him to obey it. Obedience to the law is demanded as a right; not asked as a favor. Theodore Roosevelt That was the ideal ... here is the Hoosier reality: The King can do no wrong. Legal maxim From the Latin 'Rex non potest peccare'. When the President does it, that means that it is not illegal. Richard Nixon

  3. So men who think they are girls at heart can use the lady's potty? Usually the longer line is for the women's loo, so, the ladies may be the ones to experience temporary gender dysphoria, who knows? Is it ok to joke about his or is that hate? I may need a brainwash too, hey! I may just object to my own comment, later, if I get myself properly "oriented"

  4. Heritage, what Heritage? The New Age is dawning .... an experiment in disordered liberty and social fragmentation is upon us .... "Carmel City Council approved a human rights ordinance with a 4-3 vote Monday night after hearing about two hours of divided public testimony. The ordinance bans discrimination on the basis of sexual orientation or gender identity, among other traits. Council members Rick Sharp, Carol Schleif, Sue Finkam and Ron Carter voted in favor of it. The three council members opposing it—Luci Snyder, Kevin Rider and Eric Seidensticker—all said they were against any form of discrimination, but had issues with the wording and possible unintended consequences of the proposal." Kardashian is the new Black.

  5. Can anyone please tell me if anyone is appealing the law that certain sex offenders can't be on school property. How is somebody supposed to watch their children's sports games or graduations, this law needs revised such as sex offenders that are on school property must have another non-offender adult with them at all times while on school property. That they must go to the event and then leave directly afterwards. This is only going to hurt the children of the offenders and the father/ son mother/ daughter vice versa relationship. Please email me and let me know if there is a group that is appealing this for reasons other than voting and religion. Thank you.