ILNews

Start Page: Tips for catching up after snow days

February 12, 2014
Keywords
Back to TopCommentsE-mailPrintBookmark and Share

WilsonWe’re already over a month in to 2014. So far, the weather has wreaked havoc on school and work schedules. If you are like me, the list of things to accomplish has only gotten longer as a result. The solution? Use your technology tools more efficiently. Here are three concepts and related tips to help you (and me) dig out and catch up.

Rearrange your home screens to match your workflow

During one of delays the past few weeks, I took a serious look at all the apps on my smartphone’s home screen. All of the notifications of new emails, calendar invites and the like were distracting me from getting work done. As I looked at my main computer’s home screen, it was the same. There was no logic to how things were arranged. I decided it was time to arrange my shortcuts to better match my workflow.

On my smartphone’s main screen, I now have my four most used apps on its “dock” (the area of the phone that is available no matter what screen I’m on): the phone, texts, tasks and my calendar. I used to store my email application there, but found the notifications just took my focus away from actually accomplishing anything.

I also made a “daily” folder to hold the apps I want to use on a daily basis (e.g., alarm clock, Web browser, and weather app). Now, I open that folder and go through those apps more systematically. Finally, I moved the non-essential apps off the main screen to allow for better focus during the work day.

On my desktop at the office, I have a dual monitor arrangement. I moved the main menu bar (called the Taskbar in Windows and the Dock on a Mac) vertically in between my monitors. That way, I don’t have to move my mouse as much to switch between the open programs.

I also created a folder on the desktop called “daily,” placing the shortcuts to the applications I use every day in that folder (e.g., Outlook, case management and billing software). This arrangement helps me not open programs that could distract me from the most important things I want to accomplish.

Learn keyboard shortcuts

Keyboard shortcuts allow you to get more done in less time. Every time you take your hand off the keyboard to reach for the mouse, you lose focus and momentum. Granted, it takes some time to learn the keyboard, but the time saved will pay big dividends in the long run. To start, make a list of three things you do the most during the day (e.g., copy, paste or switching between programs) and find shortcuts for those actions. Once you see how much time you save, you’ll start finding and using other keyboard shortcuts in your workflow. The key is to build the habit of using the shortcut key instead of reaching for the mouse.

Most programs have a list of keyboard shortcuts provided either in the menus of the program itself or in its “Help” file. An Internet search for “keyboard shortcut for [the action you are trying to accomplish]” will often yield the result.

Limit distractions

Distractions and interruptions have a serious impact on your ability to get work done. Some studies suggest that we can train ourselves to deal with interruptions and not lose too much brainpower. Other studies suggest that every interruption requires several minutes to refocus on whatever you were working on in the first place. While it is impossible to eliminate all distractions, you can control some technology-related ones using these tips.

1. Plan your week. Mark off time on your calendar for larger projects and time for daily tasks (e.g., reviewing mail, making and returning phone calls). That way, you will know when it is safe to follow the other tips below and not miss an important meeting or hearing. If you use an electronic calendar, some phone systems will automatically switch on the “do not disturb” feature during the time the appointment is scheduled.

2. Turn off your email while working on a big project. Don’t forget to turn it back on when you are done or on a break so you won’t miss that all-important client email.

3. Close all programs but the one(s) needed to perform the task at hand. Internet-based legal research makes this harder, but discipline yourself to open only the legal research tab.

4. Give yourself a break. Use the “do not disturb” feature on your smartphone for a set period every day. I turn off my notifications from 10 p.m. to 8 a.m., except for emergency notifications. Let yourself off the leash for a little while, if possible.

I hope these tips help you get and stay caught up. I need to go, I just got a text.•

Seth Wilson is an attorney with Hume Smith Geddes Green & Simmons LLP in Indianapolis. In addition to practicing law, he helps manage the day-to-day technology operations of the firm, and frequently speaks and advises on legal technology issues. The opinions expressed are those of the author.

ADVERTISEMENT

Post a comment to this story

COMMENTS POLICY
We reserve the right to remove any post that we feel is obscene, profane, vulgar, racist, sexually explicit, abusive, or hateful.
 
You are legally responsible for what you post and your anonymity is not guaranteed.
 
Posts that insult, defame, threaten, harass or abuse other readers or people mentioned in Indiana Lawyer editorial content are also subject to removal. Please respect the privacy of individuals and refrain from posting personal information.
 
No solicitations, spamming or advertisements are allowed. Readers may post links to other informational websites that are relevant to the topic at hand, but please do not link to objectionable material.
 
We may remove messages that are unrelated to the topic, encourage illegal activity, use all capital letters or are unreadable.
 

Messages that are flagged by readers as objectionable will be reviewed and may or may not be removed. Please do not flag a post simply because you disagree with it.

Sponsored by
ADVERTISEMENT
Subscribe to Indiana Lawyer
  1. Are you financially squeezed? Do you seek funds to pay off credits and debts Do you seek finance to set up your own business? Are you in need of private or business loans for various purposes? Do you seek loans to carry out large projects Do you seek funding for various other processes? If you have any of the above problems, we can be of assistance to you but I want you to understand that we give out our loans at an interest rate of 3% . Interested Persons should contact me with this below details . LOAN APPLICATION FORM First name: Date of birth (yyyy-mm-dd): Loan Amount Needed: Duration: Occupation: Phone: Country: My contact email :jasonwillfinanceloanss@hotmail.com Note:that all mail must be sent to: jasonwillfinanceloanss@hotmail.com Thanks and God Bless . Jason Will

  2. Can I get this form on line,if not where can I obtain one. I am eligible.

  3. What a fine example of the best of the Hoosier tradition! How sad that the AP has to include partisan snark in the obit for this great American patriot and adventurer.

  4. Why are all these lawyers yakking to the media about pending matters? Trial by media? What the devil happened to not making extrajudicial statements? The system is falling apart.

  5. It is a sad story indeed as this couple has been only in survival mode, NOT found guilty with Ponzi, shaken down for 5 years and pursued by prosecution that has been ignited by a civil suit with very deep pockets wrenched in their bitterness...It has been said that many of us are breaking an average of 300 federal laws a day without even knowing it. Structuring laws, & civilForfeiture laws are among the scariest that need to be restructured or repealed . These laws were initially created for drug Lords and laundering money and now reach over that line. Here you have a couple that took out their own money, not drug money, not laundering. Yes...Many upset that they lost money...but how much did they make before it all fell apart? No one ask that question? A civil suit against Williams was awarded because he has no more money to fight...they pushed for a break in order...they took all his belongings...even underwear, shoes and clothes? who does that? What allows that? Maybe if you had the picture of him purchasing a jacket at the Goodwill just to go to court the next day...his enemy may be satisfied? But not likely...bitterness is a master. For happy ending lovers, you will be happy to know they have a faith that has changed their world and a solid love that many of us can only dream about. They will spend their time in federal jail for taking their money from their account, but at the end of the day they have loyal friends, a true love and a hope of a new life in time...and none of that can be bought or taken That is the real story.

ADVERTISEMENT