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Attorney registration portal revamped

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portal-at-glance.gifState court officials heard the grumbling of lawyers who for the first time last year had to register, pay fees and provide contact information online.

It was confusing. Difficult to navigate. Frustrating.

Now it will be different.

“We think this will make it a lot less stressful for people,” Indiana Supreme Court spokesperson Kathryn Dolan said of the revised registration portal that will appear Aug. 1 at www.appealsclerk.in.gov.

Court officials provided a demonstration of the revised site that more than 20,000 active and inactive Indiana attorneys, judges and non-attorney judges are required to use to register and pay fees. Lawyers also can use the site to update contact information, office location and other information required by law or court rules.

When attorneys log in, they’ll see new screens that court administrators hope address some of the concerns that were raised after the site debuted last year.
 

il-portal-15col.jpg Appellate court technology director Robert Rath explains some of the changes to the redesigned Indiana Clerk of Courts web portal that attorneys will use starting Aug. 1 to register, pay fees and update required information. The modifications came after attorneys complained about the online system. (IL Photo/ Perry Reichanadter)

“The desire to make it easier to use did drive us to redo the front end,” said Robert Rath, director of appellate court technology.

Court staff worked with attorneys and others in focus groups to learn what worked better and find improvements to make the system more intuitive, easier to navigate and more user-friendly.

“The key difference is the screens are rearranged and the processes are configured in a ‘wizard’ format,” Rath said. That means for each step in the registration process, prompts will appear when information is required, and users will be cued when they’ve completed various portions of registration.

For returning users, information logged previously will carry over into the new portal. “The vast majority of attorneys won’t have that many changes to make,” Rath said.

A frequent complaint about the system has been that users were uncertain when they had completed various sections of the online registration forms. Attorneys are required to submit the following information:

• Basic contact information

• Home and business addresses

• Notification settings (where they prefer to receive various email notices)

• Bar status

• Interest on Lawyer Trust Account (IOLTA) certification

• Surrogate attorney designation

With the new portal, an attorney logging in will see a revised “dashboard” containing links to each of the registration sections. Each link navigates to a new window with prompts for the required information. When each section is finished, a “completed” checkmark icon appears for that section on the dashboard.

The new portal will look strikingly different on Aug. 1. Division of State Court Administration web coordinator Lindsey Borschel said that when the new site launches, the home page of www.appealsclerk.in.gov will include a banner reading “It’s that time of year again,” advising users that fees are due.

The licensing fee for active attorneys is $145. Those fees pay for programs such as continuing legal education, the Supreme Court Disciplinary Commission, and the Judges and Lawyers Assistance Program.

The home page will welcome users with a screen that asks, “What would you like to do?” and links to each of the sections where information can be updated.

“Everything they can do on the portal will be available on that screen,” Borschel said.

Chuck Dunalp, executive director of the Indiana Bar Foundation, is among those who worked with court administrators to refine the registration portal regarding IOLTA certification. “One of the issues before was that attorneys didn’t necessarily have to see that screen and verify everything” during registration, he said.

Another problem was outdated, incorrect or incomplete information, Dunlap said. To address those issues, the revised system will include a drop-down menu of financial institutions.

“I think we have a few systems in place that streamline it for attorneys,” Dunlap said. “We’re hoping to repopulate the data with the best information we have.”

The bar foundation oversees IOLTA proceeds that are used to fund the state’s pro bono districts. Dunlap said attorneys are required to complete IOLTA certification even if they are exempt; failing to do so constitutes an incomplete registration. The revisions to the web portal should reduce the follow-up required for attorneys who miss that step in registration.

Online registration saves hundreds of hours of duplicative work for Dunlap and court staff. In years past, Roll of Attorneys Administrator Darla Little received the 20,000 or so registration forms in the mail.

The forms included IOLTA sections that went to the bar foundation and copies were given to the Commission on Race and Gender Fairness to track responses to the optional questions of race and gender. Each section of each form had to be manually entered into databases.

“That was a time-consuming process,” Dunlap said. It also was one that allowed submission of incomplete registration forms – particularly when an attorney failed to complete the IOLTA section. The revised portal will prompt attorneys when that section or other required sections haven’t been finished.

The new site should help information stay current as well. Attorneys can visit the site to update information anytime it changes. Information such as change of address is required to be updated within 30 days of a change.

Rath said the portal also is designed with the potential of expansion to ultimately include other areas of licensing requirements such as continuing legal education. He said the attorney database “is the foundation of so much of the work we do.”

Check, please

The introduction of online registration last year required attorneys for the first time to pay fees electronically.

Rath said enough people voiced a desire to pay by check that the option will be made available on the site this year. People at larger firms who file registrations on behalf of numerous attorneys were among those who wanted to pay by check for record-keeping purposes, he said.

In another change, attorneys will no longer receive notices in the mail about registration, Little said. Those notices now will be sent by email to the email address on file with the clerk.

Letters will be mailed to newly admitted attorneys registering for the first time.

Dolan said current registration figures show 18,037 active attorneys; 2,908 inactive; and 16 on probation.•
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  1. Am I the only one who sees that the City is essentially giving away the MSA site AND giving millions to build new buildings on the site when this site would be the perfect place for the Justice Complex? Across from City-County, check; keeping it centrally located, check, etc. It's my understanding that the GM site must be purchased by the City from Motors Liquidation Company. STOP WASTING WHAT WE ALREADY HAVE AND OUR TAX DOLLARS! The Ballard Administration has not been known for it's common sense...never voted for him and never will!

  2. This guy sounds like the classic molester/manipulator.

  3. Louis D. Brandeis was born in 1856. At 9 years of age it would have been 1865. The Brandeis family did not own slaves. My source Louis D. Brandeis: A Life, by Melvin L. Urofsky.

  4. My name is Matthew Lucas Major, I recently went through a jury trial in Bloomington , In. It was the week of Feb 19-21. Although I have been incarcerated since August 5, 2014. The reason I 'am writing to you sir is on the 21 of February the jury came in with a very excessive and wrongful verdict of guilty on 6 child molesting charges against my daughter who was 9 at the time I was accused. I also had 2 other Felonies one of Intimidation and 1 of Sexual Vicarious Gratification. Judge Marc Kellam on the second day of trial gave me a not guilty on those 2 felonies. The jury was sent out during that time and when brought back Judge Kellam told them to not concern themselves with the 2 Felonies that he ruled on them. They were told to not let evidence they had already heard influence there verdicts. I never in my life touched any child sexually and definitely not with my own daughter. When I was arrested Detective Shawn Karr told me I would be convicted guilty just on my daughters word even without evidence. That's just what happened. my public defender did me so wrong he never once proved to the court and jury all the lies the child told, and Jeremy Noel my public defender could of proven the lies easily. The stories in Serenity's depositions and Forensic interview changed and were not consistent as Prosecutor Darcie Fawcett claimed they were. Yet my attorney never mentioned that. The facts that the child accused me of full penetration in her vagina and rectum was proven lies. Doctor Roberta Hibbard of Riley hospital in Indianapolis confirmed Serenity's hymen intact, no scars, no tearing, no signs of rape to her. Yet my attorney didn't use that knowledge . the DNA was all in my favor. I tell you I will spend my entire life in prison going through rape and beatings etc. even Judge Kellam abused his authority by telling the jurors to listen and believe what the prosecutors side in evidence like my daughters testimony. In one interview with the detectives my daughter got flustered with her mom and said on camera " I'm saying what you told me to mom"!! Yet Mr. Noel said nor did anything to even resemble a defense attorney. Judge Kellam allowed edited version of a taped conversation between the child and her mother. Also Judge Kellam allowed the Prosecutor too bring in to my case a knife found under my seat, the knife wasn't part of my case. She was allowed by my attorney and the judge to put a huge picture of it on the screen and huge picture of my naked privates in a full courtroom and open court. Ms. Fawcett says to jury see how easy Mr. Major could reach the knife and cut his Childs throat. Even though I had no weapons charge against these cases. This gave the jurors prejudice thought against me thinking I threatened her with that knife and how scared she would of been knowing i could get it and kill her. On my sentencing court March 19, 2014 my public defender told Judge Kellam he wish to resign from being my attorney and wished for the court to give me outside council to file a error to trial or appeal. We were denied. Now after openly knowing my public defender don't want to represent me he has to. Well when as parents we make our kids clean a room when they really don't wish to, well the child will but don't mean she will do a good job, that's where I'm at with Mr. Noel. please dont ignore mine and my families pleas for your help . we have all the legal proof you could need to prove Im innocent. Please dont make my spend years in prison innocent when you can fix this wrong. Im not saying Im a perfect man or that I was a perfect dad to my 2 children none of us are. Ive made some bad choices in life and I paid for them. But I didnt ever touch or rape my daughter . I love my children with all my heart. And now through needing attention and a ex-wife who told my granny several times she wish she could put me in prison to get me out of their lives. Well my ex finally accomplished her goal. Sad part is she is destroying our daughter with all this horrific lies and things she taught my daughter to say. My daughter will need therapist to ever hope for a chance of a normal life after what she had done to her by her mom and their side of the family. My daughter told everyone even on stand she had a dream months before i supposedly molested her in this dream I was molesting her and when I finally did it matched her dream perfectly. She admitted to watching movies about little girls being molested and watching U-Tube videos about child molesting all before it happened supposedly to her. Doesn't that sound very unusual that a non molested 9 yr old would need to know so much about being molested? The only reason I could think a 9 year old would need so much information is to be prepared to know what to say and be able to say how it felt what took place etc.. So when questioned by authorities she would be prepared. And there again sir if a parent is pre grooming a 9 year old child she would need intimate details . Like telling her daughter about a couple moles on my private area. The child admitted to sneaking my cell and looking many many times at nudes of me and my girlfriend even one where my penis was entering my girlfriends vagina. In that picture my moles are obvious. Yet when prosecutor showed everyone in court my privates and pictures of the moles she said the only way the child would know about them is if she saw them for herself. My attorney once again said nothing about the pictures my child saw. Or could a ex-wife be able to describe my moles to help her case against getting rid of me? I beg you help me. This is my very existence. Ive lost everything , a good job, a wonderful girlfriend, my freedom, but worse thing Ive lost is my children. They were my reason to get up every morning and strive to be better. The wonderful bond I had with my Serenity is gone. After this I would be afraid to even hug her for fear of what next can they do to me. I'm not afraid to tell you I sit here in this cell and try to hold back my tears. Everyone knows you cant show weakness in prison. My life has already been threatened here at Wabash Valley Prison. After only 3 days of arrival. I was tricked into signing a waiver now Im in G Block General Population with 6 child molesting felony charges. Mrs. Hart as a 18 year old I almost died hooked to machines in hospital almost 1 month and now I know that fear was childish compared to this . I cant help but put emotions in this, after all Mrs. Hart Im human and God help Me I never been more afraid in my life. I didnt hurt my little girl I didnt touch her sexually. As much as it shreds me and fills my mind what Im facing I worry more about my mom and granny because of their great love for me mam they are suffering so deeply. I aint done this things but my loved ones suffering right along beside me and If you take my case you will be in essence freeing them also. I sent momma this letter and asked her to email it to you. I'm scared I have been done so unjustly by our legal system and I need you to fix this and give me freedom. I ask you please don't just ignore my pleas. Here in America its nice to be able to trust our legal justice system, well they destroyed my and my loved ones trust in our justice system . And I'm trusting in You !!! My entire family is suffering this nightmare with me. My 77 year old granny had a stroke and isn't doing so well. My single mother that raised 3 kids alone is dying from Lupus and since my arrest has stayed so sick and weary. Our lives torn to peices by a government I was taught I could trust in. my momma has tried so many innocent project and wrongfully accused and cant get anywhere. please please help me. A quote from the late Nelson Mandela: To be free is not merely to cast off ones chains, But to live in a way that respects and enhances The Freedom Of Others. I have Faith in you and your clinic to cast my chains off and give me freedom I do deserve as a wrongfully accused Man, son, brother, father, friend. Matthew Major DOC# 246179 Cause # : 53c02-1308-FA-000779 God Bless you. Please contact me with your decision so I know you made a life changing decision for me , just please at least write me so I know you care enough about your citizens to respond to cries for your help. You can speak openly with my mother Charlotte Spain (828) 476-0406: 71 Lakeview Dr. Canton, NC 28716 Thank You Matthew Major I know yall get thousands of request and inmates claiming innocence, and each person who are innocent deserve to have organizations like yours willing to fight for them and I give yall so much Thanks and I thank God everyday yall are out there caring enough to help free the innocents. Since discovering firsthand how easily lives and families can be destroyed by Poor Defense attorneys not doing their job . And Prosecutors allowed to do as they please in court

  5. Frankly, it is tragic that you are even considering going to an expensive, unaccredited "law school." It is extremely difficult to get a job with a degree from a real school. If you are going to make the investment of time, money, and tears into law school, it should not be to a place that won't actually enable you to practice law when you graduate.

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