ILNews

Finney: Give power to your point at trial

May 23, 2012
Keywords
Back to TopCommentsE-mailPrintBookmark and Share

By Deanna Finney  

deanna finney Finney

In this age of on-demand access, it can be difficult to keep a jury engaged by merely talking and flipping through a collection of documents, especially on a complex issue. Using technology at trials has become increasingly popular with a variety of software packages specifically intended for displaying evidence in the courtroom. While these trial presentation tools have great value, they often require advanced knowledge to operate. Many overlook a tool they already have, Microsoft PowerPoint. It was initially designed to be a presentation aid, something that could bring power to your point, but unfortunately is now often more of a crutch than an aid. There are many reasons PowerPoint is not used, underused or misused during trial.

One of the most common pitfalls with PowerPoint presentations are slides loaded with bullet points and text. Bullet points are not inherently bad; they are just not the ideal tool for learning new information. They are good for summarization and an excellent way to help organize thoughts when planning a presentation, but should not be the primary presentation tool. Images are imperative to allow jurors to visually process and remember new content. There are several great ways to break free from bullet points.

PowerPoint 2007 introduced a new feature called SmartArt which automatically transforms a bulleted list of information into a graphical display that is easy to update as information changes. It is a great tool to depict process flows, organization charts and compare or contrast data. Adjustments can be made by either manipulating the graphic or altering the bulleted list, which makes creating these graphics a breeze. Within a few clicks a polished and professional looking graphic is ready without the struggle of aligning shapes, text boxes, arrows and lines.

Timelines are also a great option for displaying data. Using a series of lines and text boxes from the shapes menu, a traditional timeline can be built. The timescale can either be horizontal or vertical depending upon the data being presented. Each event can be animated to appear one at a time to allow for discussion of each point. Additionally, there are several non-conventional timeline formats that are effective and easy to create using tables and shapes in PowerPoint. These options present an overview of data rather than a detailed view of specific events. One such example is a monthly calendar with color-coded days to indicate at a glance how many times during a month an event occurred. This is a great display choice for items such as history and severity of pain, days off from work, and sleep habits of an individual. Other historical information such as prescription drug usage and employment history can be displayed nicely in a chart with the timespan in the header row and various markers or images for each event within the body of the chart. While timelines are a fantastic tool to display the big picture of a situation, it is vital to be selective of which events are included to prevent creating a slide that is cluttered and complicated.

Another major struggle that many have faced with using PowerPoint in trial is the sequential nature of the application. Trial presentations often take unexpected turns either due to a ruling by the judge of what evidence may be displayed or because a witness says something that was unforeseen. Therefore, it is important that slides and animations can be presented or skipped on-the-fly which historically has not been easy for PowerPoint users. Traditionally slides had to be presented sequentially, but beginning in PowerPoint 2007 a new slideshow option called Presenter View was introduced. This option displays a different view for the presenter allowing them to see what slides are coming up and easily skip around without the audience knowing. Other features of this view include speaker notes, current time, time elapsed since the start of the presentation, mark-up options (including a highlighter), and a black screen option which is great for sidebars when presentations need to be temporarily hidden.

While the Presenter View allows slides to be presented out of order, it does not enable presenters to change the order of animation for a slide. For example a presenter may have a slide containing an image of an important document in which they wish to call out specific paragraphs. By default, the presenter cannot select the paragraph on-demand; instead, they are presented in whatever order was set when the slide was created. Using the triggers function in the animations pane, objects can now be set to enter or exit on a trigger rather than a consecutive order.

With a little planning and exploration, PowerPoint can be used to engage jurors and avoid some of the hurdles others have faced to bring power to your point at your next trial.•

__________

Deanna Finney (deanna.finney@miscindiana.com) is a co-owner of the Indianapolis-based legal technology company, Modern Information Solutions LLC. Areas of service include traditional IT services, software training and litigation support including trial presentation services. The opinions expressed are those of the author.

ADVERTISEMENT

Post a comment to this story

COMMENTS POLICY
We reserve the right to remove any post that we feel is obscene, profane, vulgar, racist, sexually explicit, abusive, or hateful.
 
You are legally responsible for what you post and your anonymity is not guaranteed.
 
Posts that insult, defame, threaten, harass or abuse other readers or people mentioned in Indiana Lawyer editorial content are also subject to removal. Please respect the privacy of individuals and refrain from posting personal information.
 
No solicitations, spamming or advertisements are allowed. Readers may post links to other informational websites that are relevant to the topic at hand, but please do not link to objectionable material.
 
We may remove messages that are unrelated to the topic, encourage illegal activity, use all capital letters or are unreadable.
 

Messages that are flagged by readers as objectionable will be reviewed and may or may not be removed. Please do not flag a post simply because you disagree with it.

Sponsored by

facebook - twitter on Facebook & Twitter

Indiana State Bar Association

Indianapolis Bar Association

Evansville Bar Association

Allen County Bar Association

Indiana Lawyer on Facebook

facebook
ADVERTISEMENT
Subscribe to Indiana Lawyer
  1. Two cops shot execution style in NYC. Was it first amendment protest, or was it incitement to lawlessness? Some are keeping track of the body bags: http://www.breitbart.com/big-government/2014/12/13/al-sharpton-leads-thousands-in-saturday-march-on-washington-dc/

  2. From the MCBA: “This situation is not just about the death of Michael Brown, but the thousands of other African-Americans who are disproportionately targeted and killed by police officers.” The association said it was “saddened and disappointed” by the decision not to indict Ferguson police officer. HOPING that the MCBA will denouce the execution style killig of two NYC police officers this day, seemingly the act of one who likewise believes that the police are targeting blacks for murder and getting away with it. http://www.mediaite.com/online/two-nypd-cops-fatally-shot-in-ambush-in-brooklyn/ Pray this violence soon ends, and pray it stays far away from Indiana.

  3. "Am I bugging you? I don't mean to bug ya." If what I wrote below is too much social philosophy for Indiana attorneys, just take ten this vacay to watch The Lego Movie with kiddies and sing along where appropriate: https://www.youtube.com/watch?v=etzMjoH0rJw

  4. I've got some free speech to share here about who is at work via the cat's paw of the ACLU stamping out Christian observances.... 2 Thessalonians chap 2: "And we also thank God continually because, when you received the word of God, which you heard from us, you accepted it not as a human word, but as it actually is, the word of God, which is indeed at work in you who believe. For you, brothers and sisters, became imitators of God’s churches in Judea, which are in Christ Jesus: You suffered from your own people the same things those churches suffered from the Jews who killed the Lord Jesus and the prophets and also drove us out. They displease God and are hostile to everyone in their effort to keep us from speaking to the Gentiles so that they may be saved. In this way they always heap up their sins to the limit. The wrath of God has come upon them at last."

  5. Did someone not tell people who have access to the Chevy Volts that it has a gas engine and will run just like a normal car? The batteries give the Volt approximately a 40 mile range, but after that the gas engine will propel the vehicle either directly through the transmission like any other car, or gas engine recharges the batteries depending on the conditions.

ADVERTISEMENT