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Finney: The OneNote tool you actually need

May 22, 2013
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FinneyIn this on-demand era of instant gratification, we expect that information should always be at our fingertips. Our time is precious and we all want others to respect that fact; in return doesn’t that mean we should all be respectful of the time that others give to us? Whether it be a mediator, a judge or a jury, they all expect us to be organized, to the point and conscientious of their time.

Weeks, months and even years of preparation go into organizing the selected documents and excerpts of testimony to substantiate our points. Oftentimes the selected items will be highlighted, annotated and even stuck with Post-It notes to help us remember the specific points that we desire to make. These items are then placed into file folders, grouped into corresponding Redweld folders, and packed into Banker’s Boxes. Despite all of this preparation, many attorneys continue to rummage through multiple file folders struggling to find what they need as they attempt to make their point on any given issue. There are few things more painful to watch, especially when their opponent appears completely organized and has everything at their fingertips in a moment’s notice. In the ever-changing, fast-paced environment of the courtroom, how does anyone manage to truly remain organized?

The onset of the tablet has had a great impact in helping attorneys to become more organized in such situations as various pieces of information can instantly be pulled up with a few key searches. Even still, much of the information available on the tablet continues to live in disparate locations, and many people are left wondering where exactly notes should be stored so they can easily be linked to these varied sources. Despite the vast assortment of note-taking apps available, working between a tablet on the go and a computer in the office often requires different note-taking applications for each device. This inconsistency impedes the ease of searching and is counterproductive to finding things all in one spot. Depending upon where the notes are stored, they may not be accessible when Internet access is unavailable and may not be compatible to effectively collaborate with others. However, there is one note tool that is able to tackle all of these issues and bring with it a surprising number of added benefits.

Microsoft OneNote is compatible across multiple tablet, phone and computer platforms making it the most convenient note tool on the market, not to the mention the fact that it is bundled with multiple versions of Microsoft Office so many actually already own it. OneNote is an easy-to-use electronic notebook that can be structured much like that of the file folder, Redweld and Banker Box system that most are already familiar with using. The benefit being that this structure is now completely searchable, allowing for immediate access to the information needed to make a point without spending time rifling through files.

As a central hub storing many types of information about a case, OneNote can be the one tool searched to find anything regardless of where the other data is stored. Notes can be typed, handwritten, spoken or a video recording. Unlike notes of the past where fragmented thoughts must later be deciphered, you can quickly jump back onto the correct train of thought via hyperlinks to the corresponding documents, depositions or even caselaw. These items can also be embedded directly into the notebook allowing them to be opened regardless of any Internet or network connection. Screenshots of the specific excerpt can be placed alongside the note allowing you to quickly quote from the source without skipping a beat.

Notes can also be classified with a variety of standard and custom tags. By identifying notes as a question, a to-do, marking it important, or labeling as an idea, these tagged items can easily be retrieved later by clicking the Find Tags button regardless of where the note was entered into the notebook. This allows users the flexibility to enter information in a freeform area as it randomly pops into their head, while still being able to group similar information together in a single search later.

The notebooks are automatically saved as changes are made and synchronized via Skydrive across connected platforms allowing files to be available offline, too. Notebooks can be shared in part or entirely with or without a password. A history is kept for each page, allowing users to search what has changed both by date and author in addition to being able to view prior versions of the page.

End the chaos and hassle of trying to find the needle in the haystack, and use the OneNote tool you actually need.•

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Deanna Finney (deanna.finney@miscindiana.com) is a co-owner of the Indianapolis based legal technology company, Modern Information Solutions LLC. Areas of service include traditional IT services, software training and litigation support including trial presentation services. www.miscindiana.com.

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  • Searching in OneNote
    I have a nagging problem with using OneNote 2010 in my law firm. (I'm on Windows 7): Documents in PDF, MS Word, and other formats that are embedded in OneNote (i.e., "inserted" but not "printed" with the OneNote printer) aren't searchable in the OneNote search box. Even more distressingly, those documents are no longer searchable with Windows Search. Am I doing something wrong? Is there a workaround? Is this problem fixed with Windows 8 and/or OneNote 2013?

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  1. I have been on this program while on parole from 2011-2013. No person should be forced mentally to share private details of their personal life with total strangers. Also giving permission for a mental therapist to report to your parole agent that your not participating in group therapy because you don't have the financial mean to be in the group therapy. I was personally singled out and sent back three times for not having money and also sent back within the six month when you aren't to be sent according to state law. I will work to het this INSOMM's removed from this state. I also had twelve or thirteen parole agents with a fifteen month period. Thanks for your time.

  2. Our nation produces very few jurists of the caliber of Justice DOUGLAS and his peers these days. Here is that great civil libertarian, who recognized government as both a blessing and, when corrupted by ideological interests, a curse: "Once the investigator has only the conscience of government as a guide, the conscience can become ‘ravenous,’ as Cromwell, bent on destroying Thomas More, said in Bolt, A Man For All Seasons (1960), p. 120. The First Amendment mirrors many episodes where men, harried and harassed by government, sought refuge in their conscience, as these lines of Thomas More show: ‘MORE: And when we stand before God, and you are sent to Paradise for doing according to your conscience, *575 and I am damned for not doing according to mine, will you come with me, for fellowship? ‘CRANMER: So those of us whose names are there are damned, Sir Thomas? ‘MORE: I don't know, Your Grace. I have no window to look into another man's conscience. I condemn no one. ‘CRANMER: Then the matter is capable of question? ‘MORE: Certainly. ‘CRANMER: But that you owe obedience to your King is not capable of question. So weigh a doubt against a certainty—and sign. ‘MORE: Some men think the Earth is round, others think it flat; it is a matter capable of question. But if it is flat, will the King's command make it round? And if it is round, will the King's command flatten it? No, I will not sign.’ Id., pp. 132—133. DOUGLAS THEN WROTE: Where government is the Big Brother,11 privacy gives way to surveillance. **909 But our commitment is otherwise. *576 By the First Amendment we have staked our security on freedom to promote a multiplicity of ideas, to associate at will with kindred spirits, and to defy governmental intrusion into these precincts" Gibson v. Florida Legislative Investigation Comm., 372 U.S. 539, 574-76, 83 S. Ct. 889, 908-09, 9 L. Ed. 2d 929 (1963) Mr. Justice DOUGLAS, concurring. I write: Happy Memorial Day to all -- God please bless our fallen who lived and died to preserve constitutional governance in our wonderful series of Republics. And God open the eyes of those government officials who denounce the constitutions of these Republics by arbitrary actions arising out capricious motives.

  3. From back in the day before secularism got a stranglehold on Hoosier jurists comes this great excerpt via Indiana federal court judge Allan Sharp, dedicated to those many Indiana government attorneys (with whom I have dealt) who count the law as a mere tool, an optional tool that is not to be used when political correctness compels a more acceptable result than merely following the path that the law directs: ALLEN SHARP, District Judge. I. In a scene following a visit by Henry VIII to the home of Sir Thomas More, playwriter Robert Bolt puts the following words into the mouths of his characters: Margaret: Father, that man's bad. MORE: There is no law against that. ROPER: There is! God's law! MORE: Then God can arrest him. ROPER: Sophistication upon sophistication! MORE: No, sheer simplicity. The law, Roper, the law. I know what's legal not what's right. And I'll stick to what's legal. ROPER: Then you set man's law above God's! MORE: No, far below; but let me draw your attention to a fact I'm not God. The currents and eddies of right and wrong, which you find such plain sailing, I can't navigate. I'm no voyager. But in the thickets of law, oh, there I'm a forester. I doubt if there's a man alive who could follow me there, thank God... ALICE: (Exasperated, pointing after Rich) While you talk, he's gone! MORE: And go he should, if he was the Devil himself, until he broke the law! ROPER: So now you'd give the Devil benefit of law! MORE: Yes. What would you do? Cut a great road through the law to get after the Devil? ROPER: I'd cut down every law in England to do that! MORE: (Roused and excited) Oh? (Advances on Roper) And when the last law was down, and the Devil turned round on you where would you hide, Roper, the laws being flat? (He leaves *1257 him) This country's planted thick with laws from coast to coast man's laws, not God's and if you cut them down and you're just the man to do it d'you really think you would stand upright in the winds that would blow then? (Quietly) Yes, I'd give the Devil benefit of law, for my own safety's sake. ROPER: I have long suspected this; this is the golden calf; the law's your god. MORE: (Wearily) Oh, Roper, you're a fool, God's my god... (Rather bitterly) But I find him rather too (Very bitterly) subtle... I don't know where he is nor what he wants. ROPER: My God wants service, to the end and unremitting; nothing else! MORE: (Dryly) Are you sure that's God! He sounds like Moloch. But indeed it may be God And whoever hunts for me, Roper, God or Devil, will find me hiding in the thickets of the law! And I'll hide my daughter with me! Not hoist her up the mainmast of your seagoing principles! They put about too nimbly! (Exit More. They all look after him). Pgs. 65-67, A MAN FOR ALL SEASONS A Play in Two Acts, Robert Bolt, Random House, New York, 1960. Linley E. Pearson, Atty. Gen. of Indiana, Indianapolis, for defendants. Childs v. Duckworth, 509 F. Supp. 1254, 1256 (N.D. Ind. 1981) aff'd, 705 F.2d 915 (7th Cir. 1983)

  4. "Meanwhile small- and mid-size firms are getting squeezed and likely will not survive unless they become a boutique firm." I've been a business attorney in small, and now mid-size firm for over 30 years, and for over 30 years legal consultants have been preaching this exact same mantra of impending doom for small and mid-sized firms -- verbatim. This claim apparently helps them gin up merger opportunities from smaller firms who become convinced that they need to become larger overnight. The claim that large corporations are interested in cost-saving and efficiency has likewise been preached for decades, and is likewise bunk. If large corporations had any real interest in saving money they wouldn't use large law firms whose rates are substantially higher than those of high-quality mid-sized firms.

  5. The family is the foundation of all human government. That is the Grand Design. Modern governments throw off this Design and make bureaucratic war against the family, as does Hollywood and cultural elitists such as third wave feminists. Since WWII we have been on a ship of fools that way, with both the elite and government and their social engineering hacks relentlessly attacking the very foundation of social order. And their success? See it in the streets of Fergusson, on the food stamp doles (mostly broken families)and in the above article. Reject the Grand Design for true social function, enter the Glorious State to manage social dysfunction. Our Brave New World will be a prison camp, and we will welcome it as the only way to manage given the anarchy without it.

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