Protect your data

June 10, 2010
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IL staff writer Rebecca Berfanger wrote this post.

The June edition of the Evansville Bar Association newsletter, the E-Summation, had a brief article explaining how even copiers might have data chips that store information, including images of anything that is scanned on them, and that attorneys should be aware of this. Bottom line: Just because you take your copies and originals with you, it doesn’t mean no one else can access those images later.

This makes sense, as I’ve used the copier at our office to make PDFs, and many copiers have this capability as a way to save time and paper when trying to e-mail a document or when posting something online as a PDF.

While Susan Vollmer, the executive director of the EBA, said she wasn’t aware of a specific case of this occurring to any lawyers in southwest Indiana, she included it in the newsletter because an attorney member of the organization sent her a message about the concern, including a link to this YouTube video

There was also an attorney who mentioned this at the Indiana State Bar Association’s Solo and Small Firm Conference on June 4 at a CLE session about security for law firms. That session was led by Lincoln Mead, IT director of the Utah State Bar Association, who was also one of the speakers at the Tech Camp June 3.

While most of what Mead said at the June 4 session was about how to protect information coming in and out of a law firm – including various types of server hardware, how to detect viruses and spyware, and security concerns that larger firms would generally hire an IT department to keep an eye on – he mentioned that printers might store information without a user’s knowledge.

After he mentioned this, an observer in the room also brought up the issue of copiers holding information. Unfortunately, I didn’t get a chance to flag him down afterward, so it’s possible it was the same attorney who sent this information to Vollmer or someone who may have read or heard about this from the E-Summation. Or it’s possible someone may have accessed information he had scanned at what he assumed was a secure copier.

Another security tip anyone can benefit from: Anything that stores information shouldn’t leave the building, except in teeny tiny pieces, Mead said. He suggested that if firms want to donate old computers to schools, non-profits, or anyone else who could benefit from them, they should. But first, they should have a day where the kids come in and, with hammers, destroy any chips that might have information on them, even if the data was erased already.

He also suggested that when firms shred old documents, they not only shred, but that they burn or pulp the bits of paper, whichever their state allows, as a way to ensure no one else will ever access confidential information.

Have you used any of these methods to protect information? Will you consider it from now on?


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  1. I have an open CHINS case I failed a urine screen I have since got clean completed IOP classes now in after care passed home inspection my x sister in law has my children I still don't even have unsupervised when I have been clean for over 4 months my x sister wants to keep the lids for good n has my case working with her I just discovered n have proof that at one of my hearing dcs case worker stated in court to the judge that a screen was dirty which caused me not to have unsupervised this was at the beginning two weeks after my initial screen I thought the weed could have still been in my system was upset because they were suppose to check levels n see if it was going down since this was only a few weeks after initial instead they said dirty I recently requested all of my screens from redwood because I take prescriptions that will show up n I was having my doctor look at levels to verify that matched what I was prescripted because dcs case worker accused me of abuseing when I got my screens I found out that screen I took that dcs case worker stated in court to judge that caused me to not get granted unsupervised was actually negative what can I do about this this is a serious issue saying a parent failed a screen in court to judge when they didn't please advise

  2. I have a degree at law, recent MS in regulatory studies. Licensed in KS, admitted b4 S& 7th circuit, but not to Indiana bar due to political correctness. Blacklisted, nearly unemployable due to hostile state action. Big Idea: Headwinds can overcome, esp for those not within the contours of the bell curve, the Lego Movie happiness set forth above. That said, even without the blacklisting for holding ideas unacceptable to the Glorious State, I think the idea presented above that a law degree open many vistas other than being a galley slave to elitist lawyers is pretty much laughable. (Did the law professors of Indiana pay for this to be published?)

  3. Paul Hartman of Burbank, Oh who is helping Sister Fuller with this Con Artist Kevin Bart McCarthy scares Sister Joseph Therese, Patricia Ann Fuller very much that McCarthy will try and hurt Patricia Ann Fuller and Paul Hartman of Burbank, Oh or any member of his family. Sister is very, very scared, (YES, I AM) This McCarthy guy is a real, real CON MAN and crook. I try to totall flatter Kevin Bart McCARTHY to keep him from hurting my best friends in this world which are Carolyn Rose and Paul Hartman. I Live in total fear of this man Kevin Bart McCarthy and try to praise him as a good man to keep us ALL from his bad deeds. This man could easy have some one cause us a very bad disability. You have to PRAISAE in order TO PROTECT yourself. He lies and makes up stories about people and then tries to steal if THEY OWN THRU THE COURTS A SPECIAL DEVOTION TO PROTECT, EX> Our Lady of America DEVOTION. EVERYONE who reads this, PLEASE BE CAREFUL of Kevin Bart McCarthy of Indianapolis, IN My Phone No. IS 419-435-3838.

  4. Joe, you might want to do some reading on the fate of Hoosier whistleblowers before you get your expectations raised up.

  5. I had a hospital and dcs caseworker falsify reports that my child was born with drugs in her system. I filed a complaint with the Indiana department of health....and they found that the hospital falsified drug screens in their investigation. Then I filed a complaint with human health services in Washington DC...dcs drug Testing is unregulated and is indicating false positives...they are currently being investigated by human health services. Then I located an attorney and signed contracts one month ago to sue dcs and Anderson community hospital. Once the suit is filed I am taking out a loan against the suit and paying a law firm to file a writ of mandamus challenging the courts jurisdiction to invoke chins case against me. I also forwarded evidence to a u.s. senator who contacted hhs to push an investigation faster. Once the lawsuit is filed local news stations will be running coverage on the situation. Easy day....people will be losing their jobs soon...and judge pancol...who has attempted to cover up what has happened will also be in trouble. The drug testing is a kids for cash and federal funding situation.