Protect your data

June 10, 2010
Back to TopCommentsE-mailPrintBookmark and Share

IL staff writer Rebecca Berfanger wrote this post.

The June edition of the Evansville Bar Association newsletter, the E-Summation, had a brief article explaining how even copiers might have data chips that store information, including images of anything that is scanned on them, and that attorneys should be aware of this. Bottom line: Just because you take your copies and originals with you, it doesn’t mean no one else can access those images later.

This makes sense, as I’ve used the copier at our office to make PDFs, and many copiers have this capability as a way to save time and paper when trying to e-mail a document or when posting something online as a PDF.

While Susan Vollmer, the executive director of the EBA, said she wasn’t aware of a specific case of this occurring to any lawyers in southwest Indiana, she included it in the newsletter because an attorney member of the organization sent her a message about the concern, including a link to this YouTube video

There was also an attorney who mentioned this at the Indiana State Bar Association’s Solo and Small Firm Conference on June 4 at a CLE session about security for law firms. That session was led by Lincoln Mead, IT director of the Utah State Bar Association, who was also one of the speakers at the Tech Camp June 3.

While most of what Mead said at the June 4 session was about how to protect information coming in and out of a law firm – including various types of server hardware, how to detect viruses and spyware, and security concerns that larger firms would generally hire an IT department to keep an eye on – he mentioned that printers might store information without a user’s knowledge.

After he mentioned this, an observer in the room also brought up the issue of copiers holding information. Unfortunately, I didn’t get a chance to flag him down afterward, so it’s possible it was the same attorney who sent this information to Vollmer or someone who may have read or heard about this from the E-Summation. Or it’s possible someone may have accessed information he had scanned at what he assumed was a secure copier.

Another security tip anyone can benefit from: Anything that stores information shouldn’t leave the building, except in teeny tiny pieces, Mead said. He suggested that if firms want to donate old computers to schools, non-profits, or anyone else who could benefit from them, they should. But first, they should have a day where the kids come in and, with hammers, destroy any chips that might have information on them, even if the data was erased already.

He also suggested that when firms shred old documents, they not only shred, but that they burn or pulp the bits of paper, whichever their state allows, as a way to ensure no one else will ever access confidential information.

Have you used any of these methods to protect information? Will you consider it from now on?
 

ADVERTISEMENT

Post a comment to this story

COMMENTS POLICY
We reserve the right to remove any post that we feel is obscene, profane, vulgar, racist, sexually explicit, abusive, or hateful.
 
You are legally responsible for what you post and your anonymity is not guaranteed.
 
Posts that insult, defame, threaten, harass or abuse other readers or people mentioned in Indiana Lawyer editorial content are also subject to removal. Please respect the privacy of individuals and refrain from posting personal information.
 
No solicitations, spamming or advertisements are allowed. Readers may post links to other informational websites that are relevant to the topic at hand, but please do not link to objectionable material.
 
We may remove messages that are unrelated to the topic, encourage illegal activity, use all capital letters or are unreadable.
 

Messages that are flagged by readers as objectionable will be reviewed and may or may not be removed. Please do not flag a post simply because you disagree with it.

Sponsored by
ADVERTISEMENT
  1. Im very happy for you, getting ready to go down that dirt road myself, and im praying for the same outcome, because it IS sometimes in the childs best interest to have visitation with grandparents. Thanks for sharing, needed to hear some positive posts for once.

  2. Been there 4 months with 1 paycheck what can i do

  3. our hoa has not communicated any thing that takes place in their "executive meetings" not executive session. They make decisions in these meetings, do not have an agenda, do not notify association memebers and do not keep general meetings minutes. They do not communicate info of any kind to the member, except annual meeting, nobody attends or votes because they think the board is self serving. They keep a deposit fee from club house rental for inspection after someone uses it, there is no inspection I know becausee I rented it, they did not disclose to members that board memebers would be keeping this money, I know it is only 10 dollars but still it is not their money, they hire from within the board for paid positions, no advertising and no request for bids from anyone else, I atteended last annual meeting, went into executive session to elect officers in that session the president brought up the motion to give the secretary a raise of course they all agreed they hired her in, then the minutes stated that a diffeerent board member motioned to give this raise. This board is very clickish and has done things anyway they pleased for over 5 years, what recourse to members have to make changes in the boards conduct

  4. Where may I find an attorney working Pro Bono? Many issues with divorce, my Disability, distribution of IRA's, property, money's and pressured into agreement by my attorney. Leaving me far less than 5% of all after 15 years of marriage. No money to appeal, disabled living on disability income. Attorney's decision brought forward to judge, no evidence ever to finalize divorce. Just 2 weeks ago. Please help.

  5. For the record no one could answer the equal protection / substantive due process challenge I issued in the first post below. The lawless and accountable only to power bureaucrats never did either. All who interface with the Indiana law examiners or JLAP be warned.

ADVERTISEMENT