Protect your data

June 10, 2010
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IL staff writer Rebecca Berfanger wrote this post.

The June edition of the Evansville Bar Association newsletter, the E-Summation, had a brief article explaining how even copiers might have data chips that store information, including images of anything that is scanned on them, and that attorneys should be aware of this. Bottom line: Just because you take your copies and originals with you, it doesn’t mean no one else can access those images later.

This makes sense, as I’ve used the copier at our office to make PDFs, and many copiers have this capability as a way to save time and paper when trying to e-mail a document or when posting something online as a PDF.

While Susan Vollmer, the executive director of the EBA, said she wasn’t aware of a specific case of this occurring to any lawyers in southwest Indiana, she included it in the newsletter because an attorney member of the organization sent her a message about the concern, including a link to this YouTube video

There was also an attorney who mentioned this at the Indiana State Bar Association’s Solo and Small Firm Conference on June 4 at a CLE session about security for law firms. That session was led by Lincoln Mead, IT director of the Utah State Bar Association, who was also one of the speakers at the Tech Camp June 3.

While most of what Mead said at the June 4 session was about how to protect information coming in and out of a law firm – including various types of server hardware, how to detect viruses and spyware, and security concerns that larger firms would generally hire an IT department to keep an eye on – he mentioned that printers might store information without a user’s knowledge.

After he mentioned this, an observer in the room also brought up the issue of copiers holding information. Unfortunately, I didn’t get a chance to flag him down afterward, so it’s possible it was the same attorney who sent this information to Vollmer or someone who may have read or heard about this from the E-Summation. Or it’s possible someone may have accessed information he had scanned at what he assumed was a secure copier.

Another security tip anyone can benefit from: Anything that stores information shouldn’t leave the building, except in teeny tiny pieces, Mead said. He suggested that if firms want to donate old computers to schools, non-profits, or anyone else who could benefit from them, they should. But first, they should have a day where the kids come in and, with hammers, destroy any chips that might have information on them, even if the data was erased already.

He also suggested that when firms shred old documents, they not only shred, but that they burn or pulp the bits of paper, whichever their state allows, as a way to ensure no one else will ever access confidential information.

Have you used any of these methods to protect information? Will you consider it from now on?
 

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  1. All the lawyers involved in this don't add up to a hill of beans; mostly yes-men punching their tickets for future advancement. REMF types. Window dressing. Who in this mess was a real hero? the whistleblower that let the public know about the torture, whom the US sent to Jail. John Kyriakou. http://www.nytimes.com/2013/01/26/us/ex-officer-for-cia-is-sentenced-in-leak-case.html?_r=0 Now, considering that Torture is Illegal, considering that during Vietnam a soldier was court-martialed and imprisoned for waterboarding, why has the whistleblower gone to jail but none of the torturers have been held to account? It's amazing that Uncle Sam's sunk lower than Vietnam. But that's where we're at. An even more unjust and pointless war conducted in an even more bogus manner. this from npr: "On Jan. 21, 1968, The Washington Post ran a front-page photo of a U.S. soldier supervising the waterboarding of a captured North Vietnamese soldier. The caption said the technique induced "a flooding sense of suffocation and drowning, meant to make him talk." The picture led to an Army investigation and, two months later, the court martial of the soldier." Today, the US itself has become lawless.

  2. "Brain Damage" alright.... The lunatic is on the grass/ The lunatic is on the grass/ Remembering games and daisy chains and laughs/ Got to keep the loonies on the path.... The lunatic is in the hall/ The lunatics are in my hall/ The paper holds their folded faces to the floor/ And every day the paper boy brings more/ And if the dam breaks open many years too soon/ And if there is no room upon the hill/ And if your head explodes with dark forbodings too/ I'll see you on the dark side of the moon!!!

  3. It is amazing how selectively courts can read cases and how two very similar factpatterns can result in quite different renderings. I cited this very same argument in Brown v. Bowman, lost. I guess it is panel, panel, panel when one is on appeal. Sad thing is, I had Sykes. Same argument, she went the opposite. Her Rooker-Feldman jurisprudence is now decidedly unintelligible.

  4. November, 2014, I was charged with OWI/Endangering a person. I was not given a Breathalyzer test and the arresting officer did not believe that alcohol was in any way involved. I was self-overmedicated with prescription medications. I was taken to local hospital for blood draw to be sent to State Tox Lab. My attorney gave me a cookie-cutter plea which amounts to an ALCOHOL-related charge. Totally unacceptable!! HOW can I get my TOX report from the state lab???

  5. My mother got temporary guardianship of my children in 2012. my husband and I got divorced 2015 the judge ordered me to have full custody of all my children. Does this mean the temporary guardianship is over? I'm confused because my divorce papers say I have custody and he gets visits and i get to claim the kids every year on my taxes. So just wondered since I have in black and white that I have custody if I can go get my kids from my moms and not go to jail?

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