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Mobile devices lighten loads, boost productivity for attorneys

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Indiana Lawyer Focus

New Albany attorney Derrick Wilson is frequently in the courtroom, and when he needs to check on a fact quickly, he turns to his trusty smartphone.

His phone, which runs on the Android operating system, is loaded with applications that help him perform the functions of his job at Mattox & Wilson.

“On DroidLaw, I have the entire Indiana code,” he said. “In a pinch, if you’re trying to find a code on the fly, it’s there.”
 

wilson-derrick-mug.jpg D. Wilson

Derrick Wilson is one of a growing number of attorneys who have found that mobile devices enable them to be more productive and handle tasks on the go. And with the ability of phones to link to desktops and remotely access documents, the days of lugging bloated attachés to court may be numbered.

“You’ve got to think of your phone now just like a briefcase,” he said.

Task management and reference

DroidLaw is one of many apps designed specifically for lawyers. Its add-ons include specific laws by state, federal regulations, historical documents, and an array of other handy quick-reference tools. But some of the most popular apps among lawyers weren’t necessarily designed with them in mind.

Jeff Goens, cofounder, president, and general counsel for the Carmel-based company, Dialawg, explained the trend he has noticed.

“In my world, and in several of my colleagues’ worlds, a lot of what we’re using on our mobile devices are not necessarily tied to practice,” he said. “A lot of the non-legal apps are particularly interesting today, because they’re helping us manage the business of law, rather than the practice of law.”

Goens – an iPhone user – ranks Tungle as one of his favorite apps. It’s a calendar application that

allows him to easily schedule group meetings. He can send a meeting invitation to multiple recipients, then invitees select all the times that work for them. Tungle then finds the common times that work for all parties.

He said that finance-related applications, billing apps, and time-trackers seem to be quite popular among lawyers, too.

Derrick Wilson said he, and his secretary, appreciate the functionality of Dictadroid. The dictation application allows him to quickly record a draft of a letter, which he then emails to his secretary to prepare. He said it’s the best dictation app he’s used so far. Not all apps are able to accurately transcribe the words someone says.

“I had used others, and I kept getting bad feedback from my secretary,” he said.

Notes and document management


wilson-bill-mug.jpg B. Wilson

Bill Wilson of the South Bend firm Anderson Agostino & Keller has an iPhone, but he prefers to use his iPad as a work tool. Bigger than a smartphone, but smaller and more lightweight than a laptop, the iPad serves as a notepad and stores many of his clients’ files.

“Literally, I can take a fairly heavy file and legal pad and leave those behind and just take the iPad to the courthouse,” he said.

Several applications exist for iPad users who want to use their devices as a notepad, including Evernote, WritePad Pro, and Penultimate.

Doug Hill of Hill Fulwider McDowell Funk & Matthews serves on medical review panels, hearing proposed medical malpractice cases. He generally takes his iPad to hearings.

“When I’m taking notes at a medical review panel meeting, I do it in Pages, which is an Apple word processor, and then I keep it in Dropbox, and then I can access that anywhere,” Hill said.

Dropbox, when installed on a desktop and remote device, allows users to transfer files back and forth from computer to mobile device and to store data remotely, or in “the cloud.” Compatible with the iPhone operating system (iOS), Android, and Blackberry, it’s among the more popular apps for file sharing. But recently, Dropbox’s privacy policy has been the subject of criticism.

Seth Wilson of Hume Smith Geddes Green & Simmons said that the cause of concern for some Dropbox users is who can access their documents.

“As I understand it, from reading their privacy agreements, the big question with Dropbox is ... whether one of their employees can decrypt the information that’s on the servers under a request from law enforcement,” he said.

But Dropbox continues to be a popular feature on many smartphones.

“From a functional standpoint, Dropbox has taken the lead,” Seth Wilson said. “It just works very smoothly, so I think they’re going to be the target of everyone’s animosity.”

Security

Derrick Wilson said that if you do essentially use your phone as a briefcase, you need to think about what could happen if someone steals it.

“There are certain programs that will remotely wipe your phone – those are the kinds of materials you have to have,” he advised.


wilson-seth-mug.jpg S. Wilson

Bill Wilson is a fan of long “random gibberish” passwords and recommends setting your mobile device to require password activation if it has gone into sleep mode. He said that while retyping his 20-character password after 10 minutes of inactivity may be tedious, it’s a small price to pay to guarantee his clients’ security.

Goens said attorneys should carefully read terms of service for any applications they use – especially those that store data remotely.

The future of mobile lawyering

While many lawyers seem to prefer the iOS, Android is gaining ground overall in the mobile market. In the second quarter of 2011, ratings and business research giant Nielsen reported that of 20,202 smartphone users surveyed, 39 percent were using Android, 28 percent were using iOS, 20 percent were using Blackberry, and the remainder were using Windows Mobile/WP7, Palm/HP WebOS, and Symbian OS.

While it appears Blackberry may be losing ground in the smartphone battle, Goens said he still would not recommend one phone over another.

“I would say to people who are making a purchase decision, you have to think about what’s really right for you,” he said. While he uses an iPhone, he knows that some people will always prefer Blackberry’s tactile keyboard.apps-factbox.gif

Mobile tablets may very well continue to grow in use as tools for lawyers. Bill Wilson has already noticed that trend.

“Here in St. Joe County … I can tick off a number of people that I know that show up to the courthouse or mediations or things with their iPads, using them to take notes or whatever it is that they’re doing. That’s a pretty significant change from just a year ago,” he said.

Derrick Wilson said he thinks it may take a while for the smartphone to catch on as the top tool of the trade.

“I think a lot of people aren’t using their phone as much as they could,” he said. “But then again, this is not going to replace your notebook for now.”•

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  1. I have been on this program while on parole from 2011-2013. No person should be forced mentally to share private details of their personal life with total strangers. Also giving permission for a mental therapist to report to your parole agent that your not participating in group therapy because you don't have the financial mean to be in the group therapy. I was personally singled out and sent back three times for not having money and also sent back within the six month when you aren't to be sent according to state law. I will work to het this INSOMM's removed from this state. I also had twelve or thirteen parole agents with a fifteen month period. Thanks for your time.

  2. Our nation produces very few jurists of the caliber of Justice DOUGLAS and his peers these days. Here is that great civil libertarian, who recognized government as both a blessing and, when corrupted by ideological interests, a curse: "Once the investigator has only the conscience of government as a guide, the conscience can become ‘ravenous,’ as Cromwell, bent on destroying Thomas More, said in Bolt, A Man For All Seasons (1960), p. 120. The First Amendment mirrors many episodes where men, harried and harassed by government, sought refuge in their conscience, as these lines of Thomas More show: ‘MORE: And when we stand before God, and you are sent to Paradise for doing according to your conscience, *575 and I am damned for not doing according to mine, will you come with me, for fellowship? ‘CRANMER: So those of us whose names are there are damned, Sir Thomas? ‘MORE: I don't know, Your Grace. I have no window to look into another man's conscience. I condemn no one. ‘CRANMER: Then the matter is capable of question? ‘MORE: Certainly. ‘CRANMER: But that you owe obedience to your King is not capable of question. So weigh a doubt against a certainty—and sign. ‘MORE: Some men think the Earth is round, others think it flat; it is a matter capable of question. But if it is flat, will the King's command make it round? And if it is round, will the King's command flatten it? No, I will not sign.’ Id., pp. 132—133. DOUGLAS THEN WROTE: Where government is the Big Brother,11 privacy gives way to surveillance. **909 But our commitment is otherwise. *576 By the First Amendment we have staked our security on freedom to promote a multiplicity of ideas, to associate at will with kindred spirits, and to defy governmental intrusion into these precincts" Gibson v. Florida Legislative Investigation Comm., 372 U.S. 539, 574-76, 83 S. Ct. 889, 908-09, 9 L. Ed. 2d 929 (1963) Mr. Justice DOUGLAS, concurring. I write: Happy Memorial Day to all -- God please bless our fallen who lived and died to preserve constitutional governance in our wonderful series of Republics. And God open the eyes of those government officials who denounce the constitutions of these Republics by arbitrary actions arising out capricious motives.

  3. From back in the day before secularism got a stranglehold on Hoosier jurists comes this great excerpt via Indiana federal court judge Allan Sharp, dedicated to those many Indiana government attorneys (with whom I have dealt) who count the law as a mere tool, an optional tool that is not to be used when political correctness compels a more acceptable result than merely following the path that the law directs: ALLEN SHARP, District Judge. I. In a scene following a visit by Henry VIII to the home of Sir Thomas More, playwriter Robert Bolt puts the following words into the mouths of his characters: Margaret: Father, that man's bad. MORE: There is no law against that. ROPER: There is! God's law! MORE: Then God can arrest him. ROPER: Sophistication upon sophistication! MORE: No, sheer simplicity. The law, Roper, the law. I know what's legal not what's right. And I'll stick to what's legal. ROPER: Then you set man's law above God's! MORE: No, far below; but let me draw your attention to a fact I'm not God. The currents and eddies of right and wrong, which you find such plain sailing, I can't navigate. I'm no voyager. But in the thickets of law, oh, there I'm a forester. I doubt if there's a man alive who could follow me there, thank God... ALICE: (Exasperated, pointing after Rich) While you talk, he's gone! MORE: And go he should, if he was the Devil himself, until he broke the law! ROPER: So now you'd give the Devil benefit of law! MORE: Yes. What would you do? Cut a great road through the law to get after the Devil? ROPER: I'd cut down every law in England to do that! MORE: (Roused and excited) Oh? (Advances on Roper) And when the last law was down, and the Devil turned round on you where would you hide, Roper, the laws being flat? (He leaves *1257 him) This country's planted thick with laws from coast to coast man's laws, not God's and if you cut them down and you're just the man to do it d'you really think you would stand upright in the winds that would blow then? (Quietly) Yes, I'd give the Devil benefit of law, for my own safety's sake. ROPER: I have long suspected this; this is the golden calf; the law's your god. MORE: (Wearily) Oh, Roper, you're a fool, God's my god... (Rather bitterly) But I find him rather too (Very bitterly) subtle... I don't know where he is nor what he wants. ROPER: My God wants service, to the end and unremitting; nothing else! MORE: (Dryly) Are you sure that's God! He sounds like Moloch. But indeed it may be God And whoever hunts for me, Roper, God or Devil, will find me hiding in the thickets of the law! And I'll hide my daughter with me! Not hoist her up the mainmast of your seagoing principles! They put about too nimbly! (Exit More. They all look after him). Pgs. 65-67, A MAN FOR ALL SEASONS A Play in Two Acts, Robert Bolt, Random House, New York, 1960. Linley E. Pearson, Atty. Gen. of Indiana, Indianapolis, for defendants. Childs v. Duckworth, 509 F. Supp. 1254, 1256 (N.D. Ind. 1981) aff'd, 705 F.2d 915 (7th Cir. 1983)

  4. "Meanwhile small- and mid-size firms are getting squeezed and likely will not survive unless they become a boutique firm." I've been a business attorney in small, and now mid-size firm for over 30 years, and for over 30 years legal consultants have been preaching this exact same mantra of impending doom for small and mid-sized firms -- verbatim. This claim apparently helps them gin up merger opportunities from smaller firms who become convinced that they need to become larger overnight. The claim that large corporations are interested in cost-saving and efficiency has likewise been preached for decades, and is likewise bunk. If large corporations had any real interest in saving money they wouldn't use large law firms whose rates are substantially higher than those of high-quality mid-sized firms.

  5. The family is the foundation of all human government. That is the Grand Design. Modern governments throw off this Design and make bureaucratic war against the family, as does Hollywood and cultural elitists such as third wave feminists. Since WWII we have been on a ship of fools that way, with both the elite and government and their social engineering hacks relentlessly attacking the very foundation of social order. And their success? See it in the streets of Fergusson, on the food stamp doles (mostly broken families)and in the above article. Reject the Grand Design for true social function, enter the Glorious State to manage social dysfunction. Our Brave New World will be a prison camp, and we will welcome it as the only way to manage given the anarchy without it.

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