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Mobile devices lighten loads, boost productivity for attorneys

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Indiana Lawyer Focus

New Albany attorney Derrick Wilson is frequently in the courtroom, and when he needs to check on a fact quickly, he turns to his trusty smartphone.

His phone, which runs on the Android operating system, is loaded with applications that help him perform the functions of his job at Mattox & Wilson.

“On DroidLaw, I have the entire Indiana code,” he said. “In a pinch, if you’re trying to find a code on the fly, it’s there.”
 

wilson-derrick-mug.jpg D. Wilson

Derrick Wilson is one of a growing number of attorneys who have found that mobile devices enable them to be more productive and handle tasks on the go. And with the ability of phones to link to desktops and remotely access documents, the days of lugging bloated attachés to court may be numbered.

“You’ve got to think of your phone now just like a briefcase,” he said.

Task management and reference

DroidLaw is one of many apps designed specifically for lawyers. Its add-ons include specific laws by state, federal regulations, historical documents, and an array of other handy quick-reference tools. But some of the most popular apps among lawyers weren’t necessarily designed with them in mind.

Jeff Goens, cofounder, president, and general counsel for the Carmel-based company, Dialawg, explained the trend he has noticed.

“In my world, and in several of my colleagues’ worlds, a lot of what we’re using on our mobile devices are not necessarily tied to practice,” he said. “A lot of the non-legal apps are particularly interesting today, because they’re helping us manage the business of law, rather than the practice of law.”

Goens – an iPhone user – ranks Tungle as one of his favorite apps. It’s a calendar application that

allows him to easily schedule group meetings. He can send a meeting invitation to multiple recipients, then invitees select all the times that work for them. Tungle then finds the common times that work for all parties.

He said that finance-related applications, billing apps, and time-trackers seem to be quite popular among lawyers, too.

Derrick Wilson said he, and his secretary, appreciate the functionality of Dictadroid. The dictation application allows him to quickly record a draft of a letter, which he then emails to his secretary to prepare. He said it’s the best dictation app he’s used so far. Not all apps are able to accurately transcribe the words someone says.

“I had used others, and I kept getting bad feedback from my secretary,” he said.

Notes and document management


wilson-bill-mug.jpg B. Wilson

Bill Wilson of the South Bend firm Anderson Agostino & Keller has an iPhone, but he prefers to use his iPad as a work tool. Bigger than a smartphone, but smaller and more lightweight than a laptop, the iPad serves as a notepad and stores many of his clients’ files.

“Literally, I can take a fairly heavy file and legal pad and leave those behind and just take the iPad to the courthouse,” he said.

Several applications exist for iPad users who want to use their devices as a notepad, including Evernote, WritePad Pro, and Penultimate.

Doug Hill of Hill Fulwider McDowell Funk & Matthews serves on medical review panels, hearing proposed medical malpractice cases. He generally takes his iPad to hearings.

“When I’m taking notes at a medical review panel meeting, I do it in Pages, which is an Apple word processor, and then I keep it in Dropbox, and then I can access that anywhere,” Hill said.

Dropbox, when installed on a desktop and remote device, allows users to transfer files back and forth from computer to mobile device and to store data remotely, or in “the cloud.” Compatible with the iPhone operating system (iOS), Android, and Blackberry, it’s among the more popular apps for file sharing. But recently, Dropbox’s privacy policy has been the subject of criticism.

Seth Wilson of Hume Smith Geddes Green & Simmons said that the cause of concern for some Dropbox users is who can access their documents.

“As I understand it, from reading their privacy agreements, the big question with Dropbox is ... whether one of their employees can decrypt the information that’s on the servers under a request from law enforcement,” he said.

But Dropbox continues to be a popular feature on many smartphones.

“From a functional standpoint, Dropbox has taken the lead,” Seth Wilson said. “It just works very smoothly, so I think they’re going to be the target of everyone’s animosity.”

Security

Derrick Wilson said that if you do essentially use your phone as a briefcase, you need to think about what could happen if someone steals it.

“There are certain programs that will remotely wipe your phone – those are the kinds of materials you have to have,” he advised.


wilson-seth-mug.jpg S. Wilson

Bill Wilson is a fan of long “random gibberish” passwords and recommends setting your mobile device to require password activation if it has gone into sleep mode. He said that while retyping his 20-character password after 10 minutes of inactivity may be tedious, it’s a small price to pay to guarantee his clients’ security.

Goens said attorneys should carefully read terms of service for any applications they use – especially those that store data remotely.

The future of mobile lawyering

While many lawyers seem to prefer the iOS, Android is gaining ground overall in the mobile market. In the second quarter of 2011, ratings and business research giant Nielsen reported that of 20,202 smartphone users surveyed, 39 percent were using Android, 28 percent were using iOS, 20 percent were using Blackberry, and the remainder were using Windows Mobile/WP7, Palm/HP WebOS, and Symbian OS.

While it appears Blackberry may be losing ground in the smartphone battle, Goens said he still would not recommend one phone over another.

“I would say to people who are making a purchase decision, you have to think about what’s really right for you,” he said. While he uses an iPhone, he knows that some people will always prefer Blackberry’s tactile keyboard.apps-factbox.gif

Mobile tablets may very well continue to grow in use as tools for lawyers. Bill Wilson has already noticed that trend.

“Here in St. Joe County … I can tick off a number of people that I know that show up to the courthouse or mediations or things with their iPads, using them to take notes or whatever it is that they’re doing. That’s a pretty significant change from just a year ago,” he said.

Derrick Wilson said he thinks it may take a while for the smartphone to catch on as the top tool of the trade.

“I think a lot of people aren’t using their phone as much as they could,” he said. “But then again, this is not going to replace your notebook for now.”•

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  1. Falk said “At this point, at this minute, we’ll savor this particular victory.” “It certainly is a historic week on this front,” Cockrum said. “What a delight ... “Happy Independence Day to the women of the state of Indiana,” WOW. So we broke with England for the right to "off" our preborn progeny at will, and allow the processing plant doing the dirty deeds (dirt cheap) to profit on the marketing of those "products of conception." I was completely maleducated on our nation's founding, it would seem. (But I know the ACLU is hard at work to remedy that, too.)

  2. congratulations on such balanced journalism; I also love how fetus disposal affects women's health protection, as covered by Roe...

  3. It truly sickens me every time a case is compared to mine. The Indiana Supreme Court upheld my convictions based on a finding of “hidden threats.” The term “hidden threat” never appeared until the opinion in Brewington so I had no way of knowing I was on trial for making hidden threats because Dearborn County Prosecutor F Aaron Negangard argued the First Amendment didn't protect lies. Negangard convened a grand jury to investigate me for making “over the top” and “unsubstantiated” statements about court officials, not hidden threats of violence. My indictments and convictions were so vague, the Indiana Court of Appeals made no mention of hidden threats when they upheld my convictions. Despite my public defender’s closing arguments stating he was unsure of exactly what conduct the prosecution deemed to be unlawful, Rush found that my lawyer’s trial strategy waived my right to the fundamental error of being tried for criminal defamation because my lawyer employed a strategy that attempted to take advantage of Negangard's unconstitutional criminal defamation prosecution against me. Rush’s opinion stated the prosecution argued two grounds for conviction one constitutional and one not, however the constitutional true threat “argument” consistently of only a blanket reading of subsection 1 of the intimidation statute during closing arguments, making it impossible to build any kind of defense. Of course intent was impossible for my attorney to argue because my attorney, Rush County Chief Public Defender Bryan Barrett refused to meet with me prior to trial. The record is littered with examples of where I made my concerns known to the trial judge that I didn’t know the charges against me, I did not have access to evidence, all while my public defender refused to meet with me. Special Judge Brian Hill, from Rush Superior Court, refused to address the issue with my public defender and marched me to trial without access to evidence or an understanding of the indictments against me. Just recently the Indiana Public Access Counselor found that four over four years Judge Hill has erroneously denied access to the grand jury audio from my case, the most likely reason being the transcription of the grand jury proceedings omitted portions of the official audio record. The bottom line is any intimidation case involves an action or statement that is debatably a threat of physical violence. There were no such statements in my case. The Indiana Supreme Court took partial statements I made over a period of 41 months and literally connected them with dots… to give the appearance that the statements were made within the same timeframe and then claimed a person similarly situated would find the statements intimidating while intentionally leaving out surrounding contextual factors. Even holding the similarly situated test was to be used in my case, the prosecution argued that the only intent of my public writings was to subject the “victims” to ridicule and hatred so a similarly situated jury instruction wouldn't even have applied in my case. Chief Justice Rush wrote the opinion while Rush continued to sit on a committee with one of the alleged victims in my trial and one of the judges in my divorce, just as she'd done for the previous 7+ years. All of this information, including the recent PAC opinion against the Dearborn Superior Court II can be found on my blog www.danbrewington.blogspot.com.

  4. On a related note, I offered the ICLU my cases against the BLE repeatedly, and sought their amici aid repeatedly as well. Crickets. Usually not even a response. I am guessing they do not do allegations of anti-Christian bias? No matter how glaring? I have posted on other links the amicus brief that did get filed (search this ezine, e.g., Kansas attorney), read the Thomas More Society brief to note what the ACLU ran from like vampires from garlic. An Examiner pledged to advance diversity and inclusion came right out on the record and demanded that I choose Man's law or God's law. I wonder, had I been asked to swear off Allah ... what result then, ICLU? Had I been found of bad character and fitness for advocating sexual deviance, what result then ICLU? Had I been lifetime banned for posting left of center statements denigrating the US Constitution, what result ICLU? Hey, we all know don't we? Rather Biased.

  5. It was mentioned in the article that there have been numerous CLE events to train attorneys on e-filing. I would like someone to provide a list of those events, because I have not seen any such events in east central Indiana, and since Hamilton County is one of the counties where e-filing is mandatory, one would expect some instruction in this area. Come on, people, give some instruction, not just applause!

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