ILNews

Pilot iPad program expanding in Indiana General Assembly

Back to TopCommentsE-mailPrint

The process of turning a bill into a law requires thousands of pages of paper. Even the bills that do not become laws consume stacks and stacks – literally tons – of paper each year.

But the tide may be turning. A pilot project in the Indiana General Assembly is being expanded with the goal of eventually replacing all that paper with electronic copies. The Statehouse is hanging its dreams of going paperless – and of reducing costs – on the iPad.

hershman-brandt-mug Hershman

During the 2012 session, members of only two legislative committees were given tablets, and the result has been deemed a success by groups inside and outside the General Assembly. Elected officials liked not having to carry large amounts of paper to hearings and legislative sessions. The convenience factor enticed those lawmakers who did not use their laptops into using the iPad.

“Occasionally, I find myself wanting to write on a piece of paper,” said Sen. Brandt Hershman, “but, for the most part, the move to paperless was seamless.”

In addition to the pilot iPad program, the Legislature is also upgrading its computer system. The Legislative Services Agency entered into a $4.46 million contract with Propylon Inc. to modernize and improve the 15-year-old system so it can support new technologies.

Propylon conducted an initial analysis of the system as well as the IT infrastructure and confirmed the Legislature’s current system is struggling to meet

its growing technological needs. Admittedly, the tablets are increasing the strain, but even without the mobile devices the antiquated system is consuming staff time in maintenance rather than in providing new services. The technologies in use are not well integrated, which requires staff members to manually rekey and move data.

The upgrade project began in October 2012 and will be completed in 2015.

Because of the limitations of the computer system and a lack of knowledge concerning what tablets can and cannot do in a legislative setting, the Indiana General Assembly is taking baby steps in its introduction of the iPads.

The tablets were given only to members of the Education Committee in the House of Representatives and the State Tax and Fiscal Policy Committee in the Senate during the 2012 legislative session. Bills, motions and reports were distributed electronically to these committees and were immediately available to the public attending the meetings.

In the upcoming legislative session, the pilot program will increase to include the House Ways and Means Committee and the Senate Education and Career Development Committee.

Hershman, R-Buck Creek, served as chair of the Legislative Council Data Processing Subcommittee, which evaluated the iPads, and chair of the Senate Tax and Fiscal Policy Committee.

“I can’t say it changed the way I functioned because the deliberative process remained the same, but the efficiency of going through the deliberative process increased,” Hershman said of using tablets. “The result has been very positive.”

Into the recycling bin

The iPad pilot program traces its roots to the summer of 2011 when the Indiana Legislative Council asked its Data Processing Subcommittee to evaluate the potential use of tablets in the General Assembly. The focus was to determine how flexible and convenient the devices were to use and how effectively they could reduce or eliminate the need for paper.

During any legislative session, the House and Senate consume massive amounts of paper primarily to make copies of bills, motions and committee reports to distribute to legislators, staff and the public. From 2000 to 2011, the number of copies produced in each session ranged from 2.36 million to 6.90 million. This translated into 5.90 tons to 17.25 tons of paper being used annually.

truitt-randy-mug Truitt

The 2011 report from the subcommittee estimated the cost of using paper documents during the 2011 session alone topped $550,000.

Rep. Randy Truitt, R-West Lafayette, has brought his personal iPad to the Statehouse for two years and will be part of the expanded pilot program as a member of the House Ways and Means Committee.

He has found the tablet to be invaluable in helping him decrease the amount of paper that crosses his desk. Multi-paged bills are printed and distributed whenever there is a new amendment or a change in a couple of lines. First members have to wait for the new copies to arrive then, at some point, they walk to the recycling bin to pitch those pages.

Truitt used his tablet to access the bills and reference the changes online. No matter where he was or what he was doing, he was able to pull up the documents and keep pace with the tremendous amount of reading legislators have to do.

“I believe the way the tablet is intended to be used works perfectly with what we do from the amount of reading,” Truitt said.

Both Hershman and Truitt found the tablets also help them quickly address the concerns of their constituents. Whether talking to a member of the public during an impromptu meeting in a Statehouse hallway or speaking to a group at a town hall event, Hershman and Truitt used their iPads to either find the answer or send an email to the appropriate agency.

“At the end of the day, from the legislative perspective, the ability to have a bill on the go is so critical,” Truitt said.

Note taking

Similar tablet initiatives to reduce paper have been launched in other state legislatures. The efforts vary from substituting electronic distribution of bills, motions and other documents for paper to converting one or more legislative activities to being a fully paperless process.

An informal survey by the National Association of Legislative Information Technology showed that legislatures using iPads generally liked the devices. However, the users preferred their laptops and desktop computers for creating documents and word processing functions.

A survey of Indiana legislators found they trusted paper documents more than electronic versions, and they found comparing bills or motions to be easier when the information was in printed form. Also, while the tablet is easy to use, some of the apps are not as dynamic or have as many capabilities as the current software.

Indiana officials commonly cited the difficulty of word processing on the iPad compared to a laptop and the inability to scratch a short note on the side of the document as a source of frustration.

To be truly paperless, pen and paper will have to be replaced by electronic filing and electronic signatures. The LSA is running a test, limiting the documents that can be eligible for electronic treatment during the 2013 session.

As part of the test, the Senate adopted a change to Senate Rule 66(d) that permits electronic signature and electronic filing but only if it gets prior approval from the president pro tempore and only for the two Senate committees participating in the pilot program.

“We need to prove the concept first,” said George Angelone, LSA executive director. “If it’s successful, it gives confidence you can do other things, other committee reports and other filings can be done electronically.”•

ADVERTISEMENT

  • Apps
    Is there a list available to the public regarding the apps being used for legislative purposes in this pilot program?

Post a comment to this story

COMMENTS POLICY
We reserve the right to remove any post that we feel is obscene, profane, vulgar, racist, sexually explicit, abusive, or hateful.
 
You are legally responsible for what you post and your anonymity is not guaranteed.
 
Posts that insult, defame, threaten, harass or abuse other readers or people mentioned in Indiana Lawyer editorial content are also subject to removal. Please respect the privacy of individuals and refrain from posting personal information.
 
No solicitations, spamming or advertisements are allowed. Readers may post links to other informational websites that are relevant to the topic at hand, but please do not link to objectionable material.
 
We may remove messages that are unrelated to the topic, encourage illegal activity, use all capital letters or are unreadable.
 

Messages that are flagged by readers as objectionable will be reviewed and may or may not be removed. Please do not flag a post simply because you disagree with it.

Sponsored by

facebook - twitter on Facebook & Twitter

Indiana State Bar Association

Indianapolis Bar Association

Evansville Bar Association

Allen County Bar Association

Indiana Lawyer on Facebook

facebook
ADVERTISEMENT
Subscribe to Indiana Lawyer
  1. This guy sounds like the classic molester/manipulator.

  2. Louis D. Brandeis was born in 1856. At 9 years of age it would have been 1865. The Brandeis family did not own slaves. My source Louis D. Brandeis: A Life, by Melvin L. Urofsky.

  3. My name is Matthew Lucas Major, I recently went through a jury trial in Bloomington , In. It was the week of Feb 19-21. Although I have been incarcerated since August 5, 2014. The reason I 'am writing to you sir is on the 21 of February the jury came in with a very excessive and wrongful verdict of guilty on 6 child molesting charges against my daughter who was 9 at the time I was accused. I also had 2 other Felonies one of Intimidation and 1 of Sexual Vicarious Gratification. Judge Marc Kellam on the second day of trial gave me a not guilty on those 2 felonies. The jury was sent out during that time and when brought back Judge Kellam told them to not concern themselves with the 2 Felonies that he ruled on them. They were told to not let evidence they had already heard influence there verdicts. I never in my life touched any child sexually and definitely not with my own daughter. When I was arrested Detective Shawn Karr told me I would be convicted guilty just on my daughters word even without evidence. That's just what happened. my public defender did me so wrong he never once proved to the court and jury all the lies the child told, and Jeremy Noel my public defender could of proven the lies easily. The stories in Serenity's depositions and Forensic interview changed and were not consistent as Prosecutor Darcie Fawcett claimed they were. Yet my attorney never mentioned that. The facts that the child accused me of full penetration in her vagina and rectum was proven lies. Doctor Roberta Hibbard of Riley hospital in Indianapolis confirmed Serenity's hymen intact, no scars, no tearing, no signs of rape to her. Yet my attorney didn't use that knowledge . the DNA was all in my favor. I tell you I will spend my entire life in prison going through rape and beatings etc. even Judge Kellam abused his authority by telling the jurors to listen and believe what the prosecutors side in evidence like my daughters testimony. In one interview with the detectives my daughter got flustered with her mom and said on camera " I'm saying what you told me to mom"!! Yet Mr. Noel said nor did anything to even resemble a defense attorney. Judge Kellam allowed edited version of a taped conversation between the child and her mother. Also Judge Kellam allowed the Prosecutor too bring in to my case a knife found under my seat, the knife wasn't part of my case. She was allowed by my attorney and the judge to put a huge picture of it on the screen and huge picture of my naked privates in a full courtroom and open court. Ms. Fawcett says to jury see how easy Mr. Major could reach the knife and cut his Childs throat. Even though I had no weapons charge against these cases. This gave the jurors prejudice thought against me thinking I threatened her with that knife and how scared she would of been knowing i could get it and kill her. On my sentencing court March 19, 2014 my public defender told Judge Kellam he wish to resign from being my attorney and wished for the court to give me outside council to file a error to trial or appeal. We were denied. Now after openly knowing my public defender don't want to represent me he has to. Well when as parents we make our kids clean a room when they really don't wish to, well the child will but don't mean she will do a good job, that's where I'm at with Mr. Noel. please dont ignore mine and my families pleas for your help . we have all the legal proof you could need to prove Im innocent. Please dont make my spend years in prison innocent when you can fix this wrong. Im not saying Im a perfect man or that I was a perfect dad to my 2 children none of us are. Ive made some bad choices in life and I paid for them. But I didnt ever touch or rape my daughter . I love my children with all my heart. And now through needing attention and a ex-wife who told my granny several times she wish she could put me in prison to get me out of their lives. Well my ex finally accomplished her goal. Sad part is she is destroying our daughter with all this horrific lies and things she taught my daughter to say. My daughter will need therapist to ever hope for a chance of a normal life after what she had done to her by her mom and their side of the family. My daughter told everyone even on stand she had a dream months before i supposedly molested her in this dream I was molesting her and when I finally did it matched her dream perfectly. She admitted to watching movies about little girls being molested and watching U-Tube videos about child molesting all before it happened supposedly to her. Doesn't that sound very unusual that a non molested 9 yr old would need to know so much about being molested? The only reason I could think a 9 year old would need so much information is to be prepared to know what to say and be able to say how it felt what took place etc.. So when questioned by authorities she would be prepared. And there again sir if a parent is pre grooming a 9 year old child she would need intimate details . Like telling her daughter about a couple moles on my private area. The child admitted to sneaking my cell and looking many many times at nudes of me and my girlfriend even one where my penis was entering my girlfriends vagina. In that picture my moles are obvious. Yet when prosecutor showed everyone in court my privates and pictures of the moles she said the only way the child would know about them is if she saw them for herself. My attorney once again said nothing about the pictures my child saw. Or could a ex-wife be able to describe my moles to help her case against getting rid of me? I beg you help me. This is my very existence. Ive lost everything , a good job, a wonderful girlfriend, my freedom, but worse thing Ive lost is my children. They were my reason to get up every morning and strive to be better. The wonderful bond I had with my Serenity is gone. After this I would be afraid to even hug her for fear of what next can they do to me. I'm not afraid to tell you I sit here in this cell and try to hold back my tears. Everyone knows you cant show weakness in prison. My life has already been threatened here at Wabash Valley Prison. After only 3 days of arrival. I was tricked into signing a waiver now Im in G Block General Population with 6 child molesting felony charges. Mrs. Hart as a 18 year old I almost died hooked to machines in hospital almost 1 month and now I know that fear was childish compared to this . I cant help but put emotions in this, after all Mrs. Hart Im human and God help Me I never been more afraid in my life. I didnt hurt my little girl I didnt touch her sexually. As much as it shreds me and fills my mind what Im facing I worry more about my mom and granny because of their great love for me mam they are suffering so deeply. I aint done this things but my loved ones suffering right along beside me and If you take my case you will be in essence freeing them also. I sent momma this letter and asked her to email it to you. I'm scared I have been done so unjustly by our legal system and I need you to fix this and give me freedom. I ask you please don't just ignore my pleas. Here in America its nice to be able to trust our legal justice system, well they destroyed my and my loved ones trust in our justice system . And I'm trusting in You !!! My entire family is suffering this nightmare with me. My 77 year old granny had a stroke and isn't doing so well. My single mother that raised 3 kids alone is dying from Lupus and since my arrest has stayed so sick and weary. Our lives torn to peices by a government I was taught I could trust in. my momma has tried so many innocent project and wrongfully accused and cant get anywhere. please please help me. A quote from the late Nelson Mandela: To be free is not merely to cast off ones chains, But to live in a way that respects and enhances The Freedom Of Others. I have Faith in you and your clinic to cast my chains off and give me freedom I do deserve as a wrongfully accused Man, son, brother, father, friend. Matthew Major DOC# 246179 Cause # : 53c02-1308-FA-000779 God Bless you. Please contact me with your decision so I know you made a life changing decision for me , just please at least write me so I know you care enough about your citizens to respond to cries for your help. You can speak openly with my mother Charlotte Spain (828) 476-0406: 71 Lakeview Dr. Canton, NC 28716 Thank You Matthew Major I know yall get thousands of request and inmates claiming innocence, and each person who are innocent deserve to have organizations like yours willing to fight for them and I give yall so much Thanks and I thank God everyday yall are out there caring enough to help free the innocents. Since discovering firsthand how easily lives and families can be destroyed by Poor Defense attorneys not doing their job . And Prosecutors allowed to do as they please in court

  4. Frankly, it is tragic that you are even considering going to an expensive, unaccredited "law school." It is extremely difficult to get a job with a degree from a real school. If you are going to make the investment of time, money, and tears into law school, it should not be to a place that won't actually enable you to practice law when you graduate.

  5. As a lawyer who grew up in Fort Wayne (but went to a real law school), it is not that hard to find a mentor in the legal community without your school's assistance. One does not need to pay tens of thousands of dollars to go to an unaccredited legal diploma mill to get a mentor. Having a mentor means precisely nothing if you cannot get a job upon graduation, and considering that the legal job market is utterly terrible, these students from Indiana Tech are going to be adrift after graduation.

ADVERTISEMENT