ILNews

Pilot iPad program expanding in Indiana General Assembly

Back to TopCommentsE-mailPrintBookmark and Share

The process of turning a bill into a law requires thousands of pages of paper. Even the bills that do not become laws consume stacks and stacks – literally tons – of paper each year.

But the tide may be turning. A pilot project in the Indiana General Assembly is being expanded with the goal of eventually replacing all that paper with electronic copies. The Statehouse is hanging its dreams of going paperless – and of reducing costs – on the iPad.

hershman-brandt-mug Hershman

During the 2012 session, members of only two legislative committees were given tablets, and the result has been deemed a success by groups inside and outside the General Assembly. Elected officials liked not having to carry large amounts of paper to hearings and legislative sessions. The convenience factor enticed those lawmakers who did not use their laptops into using the iPad.

“Occasionally, I find myself wanting to write on a piece of paper,” said Sen. Brandt Hershman, “but, for the most part, the move to paperless was seamless.”

In addition to the pilot iPad program, the Legislature is also upgrading its computer system. The Legislative Services Agency entered into a $4.46 million contract with Propylon Inc. to modernize and improve the 15-year-old system so it can support new technologies.

Propylon conducted an initial analysis of the system as well as the IT infrastructure and confirmed the Legislature’s current system is struggling to meet

its growing technological needs. Admittedly, the tablets are increasing the strain, but even without the mobile devices the antiquated system is consuming staff time in maintenance rather than in providing new services. The technologies in use are not well integrated, which requires staff members to manually rekey and move data.

The upgrade project began in October 2012 and will be completed in 2015.

Because of the limitations of the computer system and a lack of knowledge concerning what tablets can and cannot do in a legislative setting, the Indiana General Assembly is taking baby steps in its introduction of the iPads.

The tablets were given only to members of the Education Committee in the House of Representatives and the State Tax and Fiscal Policy Committee in the Senate during the 2012 legislative session. Bills, motions and reports were distributed electronically to these committees and were immediately available to the public attending the meetings.

In the upcoming legislative session, the pilot program will increase to include the House Ways and Means Committee and the Senate Education and Career Development Committee.

Hershman, R-Buck Creek, served as chair of the Legislative Council Data Processing Subcommittee, which evaluated the iPads, and chair of the Senate Tax and Fiscal Policy Committee.

“I can’t say it changed the way I functioned because the deliberative process remained the same, but the efficiency of going through the deliberative process increased,” Hershman said of using tablets. “The result has been very positive.”

Into the recycling bin

The iPad pilot program traces its roots to the summer of 2011 when the Indiana Legislative Council asked its Data Processing Subcommittee to evaluate the potential use of tablets in the General Assembly. The focus was to determine how flexible and convenient the devices were to use and how effectively they could reduce or eliminate the need for paper.

During any legislative session, the House and Senate consume massive amounts of paper primarily to make copies of bills, motions and committee reports to distribute to legislators, staff and the public. From 2000 to 2011, the number of copies produced in each session ranged from 2.36 million to 6.90 million. This translated into 5.90 tons to 17.25 tons of paper being used annually.

truitt-randy-mug Truitt

The 2011 report from the subcommittee estimated the cost of using paper documents during the 2011 session alone topped $550,000.

Rep. Randy Truitt, R-West Lafayette, has brought his personal iPad to the Statehouse for two years and will be part of the expanded pilot program as a member of the House Ways and Means Committee.

He has found the tablet to be invaluable in helping him decrease the amount of paper that crosses his desk. Multi-paged bills are printed and distributed whenever there is a new amendment or a change in a couple of lines. First members have to wait for the new copies to arrive then, at some point, they walk to the recycling bin to pitch those pages.

Truitt used his tablet to access the bills and reference the changes online. No matter where he was or what he was doing, he was able to pull up the documents and keep pace with the tremendous amount of reading legislators have to do.

“I believe the way the tablet is intended to be used works perfectly with what we do from the amount of reading,” Truitt said.

Both Hershman and Truitt found the tablets also help them quickly address the concerns of their constituents. Whether talking to a member of the public during an impromptu meeting in a Statehouse hallway or speaking to a group at a town hall event, Hershman and Truitt used their iPads to either find the answer or send an email to the appropriate agency.

“At the end of the day, from the legislative perspective, the ability to have a bill on the go is so critical,” Truitt said.

Note taking

Similar tablet initiatives to reduce paper have been launched in other state legislatures. The efforts vary from substituting electronic distribution of bills, motions and other documents for paper to converting one or more legislative activities to being a fully paperless process.

An informal survey by the National Association of Legislative Information Technology showed that legislatures using iPads generally liked the devices. However, the users preferred their laptops and desktop computers for creating documents and word processing functions.

A survey of Indiana legislators found they trusted paper documents more than electronic versions, and they found comparing bills or motions to be easier when the information was in printed form. Also, while the tablet is easy to use, some of the apps are not as dynamic or have as many capabilities as the current software.

Indiana officials commonly cited the difficulty of word processing on the iPad compared to a laptop and the inability to scratch a short note on the side of the document as a source of frustration.

To be truly paperless, pen and paper will have to be replaced by electronic filing and electronic signatures. The LSA is running a test, limiting the documents that can be eligible for electronic treatment during the 2013 session.

As part of the test, the Senate adopted a change to Senate Rule 66(d) that permits electronic signature and electronic filing but only if it gets prior approval from the president pro tempore and only for the two Senate committees participating in the pilot program.

“We need to prove the concept first,” said George Angelone, LSA executive director. “If it’s successful, it gives confidence you can do other things, other committee reports and other filings can be done electronically.”•

ADVERTISEMENT

  • Apps
    Is there a list available to the public regarding the apps being used for legislative purposes in this pilot program?

Post a comment to this story

COMMENTS POLICY
We reserve the right to remove any post that we feel is obscene, profane, vulgar, racist, sexually explicit, abusive, or hateful.
 
You are legally responsible for what you post and your anonymity is not guaranteed.
 
Posts that insult, defame, threaten, harass or abuse other readers or people mentioned in Indiana Lawyer editorial content are also subject to removal. Please respect the privacy of individuals and refrain from posting personal information.
 
No solicitations, spamming or advertisements are allowed. Readers may post links to other informational websites that are relevant to the topic at hand, but please do not link to objectionable material.
 
We may remove messages that are unrelated to the topic, encourage illegal activity, use all capital letters or are unreadable.
 

Messages that are flagged by readers as objectionable will be reviewed and may or may not be removed. Please do not flag a post simply because you disagree with it.

Sponsored by

facebook - twitter on Facebook & Twitter

Indiana State Bar Association

Indianapolis Bar Association

Evansville Bar Association

Allen County Bar Association

Indiana Lawyer on Facebook

facebook
ADVERTISEMENT
Subscribe to Indiana Lawyer
  1. He called our nation a nation of cowards because we didn't want to talk about race. That was a cheap shot coming from the top cop. The man who decides who gets the federal government indicts. Wow. Not a gentleman if that is the measure. More importantly, this insult delivered as we all understand, to white people-- without him or anybody needing to explain that is precisely what he meant-- but this is an insult to timid white persons who fear the government and don't want to say anything about race for fear of being accused a racist. With all the legal heat that can come down on somebody if they say something which can be construed by a prosecutor like Mr Holder as racist, is it any wonder white people-- that's who he meant obviously-- is there any surprise that white people don't want to talk about race? And as lawyers we have even less freedom lest our remarks be considered violations of the rules. Mr Holder also demonstrated his bias by publically visiting with the family of the young man who was killed by a police offering in the line of duty, which was a very strong indicator of bias agains the offer who is under investigation, and was a failure to lead properly by letting his investigators do their job without him predetermining the proper outcome. He also has potentially biased the jury pool. All in all this worsens race relations by feeding into the perception shared by whites as well as blacks that justice will not be impartial. I will say this much, I do not blame Obama for all of HOlder's missteps. Obama has done a lot of things to stay above the fray and try and be a leader for all Americans. Maybe he should have reigned Holder in some but Obama's got his hands full with other problelms. Oh did I mention HOlder is a bank crony who will probably get a job in a silkstocking law firm working for millions of bucks a year defending bankers whom he didn't have the integrity or courage to hold to account for their acts of fraud on the United States, other financial institutions, and the people. His tenure will be regarded by history as a failure of leadership at one of the most important jobs in our nation. Finally and most importantly besides him insulting the public and letting off the big financial cheats, he has been at the forefront of over-prosecuting the secrecy laws to punish whistleblowers and chill free speech. What has Holder done to vindicate the rights of privacy of the American public against the illegal snooping of the NSA? He could have charged NSA personnel with violations of law for their warrantless wiretapping which has been done millions of times and instead he did not persecute a single soul. That is a defalcation of historical proportions and it signals to the public that the government DOJ under him was not willing to do a damn thing to protect the public against the rapid growth of the illegal surveillance state. Who else could have done this? Nobody. And for that omission Obama deserves the blame too. Here were are sliding into a police state and Eric Holder made it go all the faster.

  2. JOE CLAYPOOL candidate for Superior Court in Harrison County - Indiana This candidate is misleading voters to think he is a Judge by putting Elect Judge Joe Claypool on his campaign literature. paragraphs 2 and 9 below clearly indicate this injustice to voting public to gain employment. What can we do? Indiana Code - Section 35-43-5-3: Deception (a) A person who: (1) being an officer, manager, or other person participating in the direction of a credit institution, knowingly or intentionally receives or permits the receipt of a deposit or other investment, knowing that the institution is insolvent; (2) knowingly or intentionally makes a false or misleading written statement with intent to obtain property, employment, or an educational opportunity; (3) misapplies entrusted property, property of a governmental entity, or property of a credit institution in a manner that the person knows is unlawful or that the person knows involves substantial risk of loss or detriment to either the owner of the property or to a person for whose benefit the property was entrusted; (4) knowingly or intentionally, in the regular course of business, either: (A) uses or possesses for use a false weight or measure or other device for falsely determining or recording the quality or quantity of any commodity; or (B) sells, offers, or displays for sale or delivers less than the represented quality or quantity of any commodity; (5) with intent to defraud another person furnishing electricity, gas, water, telecommunication, or any other utility service, avoids a lawful charge for that service by scheme or device or by tampering with facilities or equipment of the person furnishing the service; (6) with intent to defraud, misrepresents the identity of the person or another person or the identity or quality of property; (7) with intent to defraud an owner of a coin machine, deposits a slug in that machine; (8) with intent to enable the person or another person to deposit a slug in a coin machine, makes, possesses, or disposes of a slug; (9) disseminates to the public an advertisement that the person knows is false, misleading, or deceptive, with intent to promote the purchase or sale of property or the acceptance of employment;

  3. The story that you have shared is quite interesting and also the information is very helpful. Thanks for sharing the article. For more info: http://www.treasurecoastbailbonds.com/

  4. I grew up on a farm and live in the county and it's interesting that the big industrial farmers like Jeff Shoaf don't live next to their industrial operations...

  5. So that none are misinformed by my posting wihtout a non de plume here, please allow me to state that I am NOT an Indiana licensed attorney, although I am an Indiana resident approved to practice law and represent clients in Indiana's fed court of Nth Dist and before the 7th circuit. I remain licensed in KS, since 1996, no discipline. This must be clarified since the IN court records will reveal that I did sit for and pass the Indiana bar last February. Yet be not confused by the fact that I was so allowed to be tested .... I am not, to be clear in the service of my duty to be absolutely candid about this, I AM NOT a member of the Indiana bar, and might never be so licensed given my unrepented from errors of thought documented in this opinion, at fn2, which likely supports Mr Smith's initial post in this thread: http://caselaw.findlaw.com/us-7th-circuit/1592921.html

ADVERTISEMENT