Start Page: ‘Excel-erate’ your practice by learning Microsoft Excel

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WilsonMany attorneys I know are reluctant to use Microsoft Excel. But, most of those attorneys have ideas of how they want to view and sort data. This article (and maybe some YouTube searching) will give you a starting point to help turn your dreams of organized and easy-to-understand data into reality using Microsoft Excel.

What is Excel?

Excel is a spreadsheet program. A blank spreadsheet looks like an empty Battleship game board. There is a grid containing columns and rows. Spreadsheets contain cells that are organized in horizontal rows (labeled with numbers) and vertical columns (labeled with letters). The cells in the grid can contain text, numbers, formulas and so on.

Another way to think of Excel is as a visual calculator. You enter a list of numbers and Excel can add, subtract, multiply, divide, sort and summarize those numbers based on the formula used. Excel includes many formulas and an extensive “Help” menu for users to find the right formula for the task at hand.

Excel also handles time and dates. You can use Excel to calculate the time between two dates, useful for keeping track of case and project deadlines. Excel has powerful charting and graphing features, allowing for a visual representation of data.

How to input information to Excel

To type information into a cell, click on the desired cell with your mouse and start typing. When you are done typing, press Enter (or Tab). That will move your cursor out of the cell and to another cell. Later, if you want to edit the information in that same cell (and not just type over it), you will need to double click on the cell to be able to edit the text.

You can also edit the text in the formula bar (the white space in the middle of the screen just after the “fx”) after clicking on the cell and placing your cursor where you would like to edit.

Example: hours worked calculator

That said, the best way to learn Excel is to use it. Open a blank spreadsheet. Take the following steps to build a spreadsheet to calculate how many hours you worked this week.

Click under the first column (A), in row number 1 (A1) type the word “Monday.” Press the tab key. Pressing the tab key should have moved your cursor one cell to the right. Now, in column B, row 1 (B1) and type the word “Tuesday.” Repeat this process to input the remaining days of the week in C1, D1, and E1.

Now, in F1, enter the word “Total.” Press the Enter key.

Click in cell A2. Now, enter the number of hours you worked Monday (in A2), Tuesday (in B2), and so on through Friday as a number (e.g., 1 for 1 hour, 2 for 2 hours).

Once you have put numbers in each cell under the days of the week, you are ready to create the “Total” cell (F2). In cell F2, you want Excel to add all the numbers you put in the cells for Monday-Friday (A2-E2) and provide you the total number of hours worked.

First, tell Excel that cell F2 will contain a formula. Simply type “=” (equal sign) to start the formula. Don’t press or click anything else, as you are not done building the formula. Next, tell Excel that you want the total of all the hours you worked this week (Monday through Friday) to appear in this cell. In Excel language, you want to create a formula that adds cells A2 through E2.

Type the “=” sign in cell F2 (unless it is already there), click on cell A2, then type “+” (the plus sign), click cell B2, then type “+” and so on until you have added all the cells that contain the number of hours worked during the day (i.e., A2, B2, C2, D2 and E2).

After you click E2, stop. Don’t press any other key or click your mouse. Look at the cells you just added to your formula. Excel highlighted them for you so you can quickly see what is being added (or was missed). Now that you have visually checked your calculation, you can press enter to place the formula in cell F2. Now if you click on F2, you will see your formula (=A2+B2+C2+D2+E2). Translation? Monday’s time is being added to Tuesday’s time, all the way through Friday. Grab a calculator and check.

Hopefully, working through this example helps reveal the power and possibilities of Excel. Excel can easily calculate medical bills, hours worked, dates and time, and so on. Excel can also create charts and graphs. Excel’s built-in formulas can handle everything from routine to highly complex calculations. Lawyers should learn and use Excel.•


Seth Wilson is a partner at Hume Smith Geddes Green & Simmons LLP in Indianapolis. In addition to practicing law, he helps manage the day-to-day technology operations of the firm, and frequently speaks and advises on legal technology issues. The opinions expressed are those of the author.


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  1. I think the cops are doing a great job locking up criminals. The Murder rates in the inner cities are skyrocketing and you think that too any people are being incarcerated. Maybe we need to lock up more of them. We have the ACLU, BLM, NAACP, Civil right Division of the DOJ, the innocent Project etc. We have court system with an appeal process that can go on for years, with attorneys supplied by the government. I'm confused as to how that translates into the idea that the defendants are not being represented properly. Maybe the attorneys need to do more Pro-Bono work

  2. We do not have 10% of our population (which would mean about 32 million) incarcerated. It's closer to 2%.

  3. If a class action suit or other manner of retribution is possible, count me in. I have email and voicemail from the man. He colluded with opposing counsel, I am certain. My case was damaged so severely it nearly lost me everything and I am still paying dearly.

  4. There's probably a lot of blame that can be cast around for Indiana Tech's abysmal bar passage rate this last February. The folks who decided that Indiana, a state with roughly 16,000 to 18,000 attorneys, needs a fifth law school need to question the motives that drove their support of this project. Others, who have been "strong supporters" of the law school, should likewise ask themselves why they believe this institution should be supported. Is it because it fills some real need in the state? Or is it, instead, nothing more than a resume builder for those who teach there part-time? And others who make excuses for the students' poor performance, especially those who offer nothing more than conspiracy theories to back up their claims--who are they helping? What evidence do they have to support their posturing? Ultimately, though, like most everything in life, whether one succeeds or fails is entirely within one's own hands. At least one student from Indiana Tech proved this when he/she took and passed the February bar. A second Indiana Tech student proved this when they took the bar in another state and passed. As for the remaining 9 who took the bar and didn't pass (apparently, one of the students successfully appealed his/her original score), it's now up to them (and nobody else) to ensure that they pass on their second attempt. These folks should feel no shame; many currently successful practicing attorneys failed the bar exam on their first try. These same attorneys picked themselves up, dusted themselves off, and got back to the rigorous study needed to ensure they would pass on their second go 'round. This is what the Indiana Tech students who didn't pass the first time need to do. Of course, none of this answers such questions as whether Indiana Tech should be accredited by the ABA, whether the school should keep its doors open, or, most importantly, whether it should have even opened its doors in the first place. Those who promoted the idea of a fifth law school in Indiana need to do a lot of soul-searching regarding their decisions. These same people should never be allowed, again, to have a say about the future of legal education in this state or anywhere else. Indiana already has four law schools. That's probably one more than it really needs. But it's more than enough.

  5. This man Steve Hubbard goes on any online post or forum he can find and tries to push his company. He said court reporters would be obsolete a few years ago, yet here we are. How does he have time to search out every single post about court reporters and even spy in private court reporting forums if his company is so successful???? Dude, get a life. And back to what this post was about, I agree that some national firms cause a huge problem.