ILNews

Start Page: Prepare your firm for a disaster before one strikes

Kim Brand
June 19, 2013
Back to TopCommentsE-mailPrintBookmark and Share

Kim BrandAs the deadly spring storms in Moore, Okla., on consecutive weekends have shown, lightning may indeed strike twice in the same place. If this is the type of unlikely event you thought was too rare to plan for – my advice is to start planning now!

You don’t need to be a technology expert to understand disaster planning. In fact, it may be an advantage not to be. What most of our customers want is continuity and productivity. Preparing to continue operations in the face of disaster can be as simple as simulating small disasters and observing the reaction of your organization. You may be surprised how fragile your organization is.

As I have described before, most law firms are ill-prepared for an interruption in their Internet service. The impact can be diminished by setting up a hotspot on your mobile phone. Outsourcing your email to a cloud service provider is another defensive strategy. Here, bigger is better. The considerable investments made in “disaster avoidance” by providers that have the resources to deploy multiple data centers are clearly superior to those affordable by the typical law firm.

Backups – local and offsite – are fundamental . . . but not enough. Don’t be confused by the difference between “backup” and disaster recovery. Convenient, secure and inexpensive options for protecting your data in the cloud have never been greater. But if your PC fails, access to the information you’ve so carefully backed up may be lost together with your software, settings, activation codes and personal configuration details. We have visited with many clients that “thought” they had cloud backups but couldn’t recall the name of the provider, their login credentials or what was backed up. They were shocked that the vendor was difficult to reach or generally unhelpful when they did. What do you expect for $5 a month?
valuestack-facts.gif I recommend that in addition to data backup you consider system imaging, too. This is a method for protecting what I call the rest of the “Value Stack” of your information technology assets.

Full system-imaging programs that “mirror” PC hard drives on inexpensive/portable USB hard drives cost less than $100. They can be used to replicate a PC in about two hours. The alternative: re-installing, configuring and licensing all the software on a PC can take a day or more.

Take the time to simulate and prepare for disaster today.

Survey the equipment you use: Identify each device that connects to your network. Document who put it there, when it was purchased, what it does and who you call to fix it.

Survey the services you use: Audit your bills. Who do you pay? What is their support commitment? How do you reach them during/after business hours? What are the subscription details?

Survey the software you use: Where/how did you buy it? Where are the license/activation keys? What is the vendor’s support commitment?

Pull the plug!

Seriously, pick a time and run a disaster drill! What is your plan of action? Does a dead server, PC, Internet connection or network switch create mayhem? Does life end if you can’t get email for a few minutes (or few days)? You can effectively simulate any of these disasters by “pulling” the network connection from any device.

Every firm should have one or two trained staff who can take charge during a disaster. They should have a list of contact information, including phone numbers and personal email addresses, for every employee. Vendor and service provider contact information should be documented. Today, it is easy to store this information, preferably encrypted and/or password protected, in a spreadsheet kept online or on a mobile device. It’s also handy to print it out and keep at home. Remember: You may not have access to your office network so keeping it on a PC or server is not a good idea!

The attitude you should have regarding equipment or service failures is not “if” but “when” it will happen. The only thing you can control is “what” you will do about it. The time to prepare for a storm is while the sun is shining.•

__________

Kim Brand is a technology expert and President of Computer Experts Inc. in Indianapolis. He speaks and writes frequently on technology subjects. To get in touch with Kim, send an email to info@ComputerExpertsIndy.com or call 317-833-3000. The opinions expressed are those of the author.
 

ADVERTISEMENT

Post a comment to this story

COMMENTS POLICY
We reserve the right to remove any post that we feel is obscene, profane, vulgar, racist, sexually explicit, abusive, or hateful.
 
You are legally responsible for what you post and your anonymity is not guaranteed.
 
Posts that insult, defame, threaten, harass or abuse other readers or people mentioned in Indiana Lawyer editorial content are also subject to removal. Please respect the privacy of individuals and refrain from posting personal information.
 
No solicitations, spamming or advertisements are allowed. Readers may post links to other informational websites that are relevant to the topic at hand, but please do not link to objectionable material.
 
We may remove messages that are unrelated to the topic, encourage illegal activity, use all capital letters or are unreadable.
 

Messages that are flagged by readers as objectionable will be reviewed and may or may not be removed. Please do not flag a post simply because you disagree with it.

Sponsored by
ADVERTISEMENT
Subscribe to Indiana Lawyer
  1. Hmmmmm ..... How does the good doctor's spells work on tyrants and unelected bureacrats with nearly unchecked power employing in closed hearings employing ad hoc procedures? Just askin'. ... Happy independence day to any and all out there who are "free" ... Unlike me.

  2. Today, I want to use this opportunity to tell everyone about Dr agbuza of agbuzaodera(at)gmail. com, on how he help me reunited with my husband after 2 months of divorce.My husband divorce me because he saw another woman in his office and he said to me that he is no longer in love with me anymore and decide to divorce me.I seek help from the Net and i saw good talk about Dr agbuza and i contact him and explain my problem to him and he cast a spell for me which i use to get my husband back within 2 days.am totally happy because there is no reparations and side-effect. If you need his help Email him at agbuzaodera(at)gmail. com

  3. The practitioners and judges who hail E-filing as the Saviour of the West need to contain their respective excitements. E-filing is federal court requires the practitioner to cram his motion practice into pigeonholes created by IT people. Compound motions or those seeking alternative relief are effectively barred, unless the practitioner wants to receive a tart note from some functionary admonishing about the "problem". E-filing is just another method by which courts and judges transfer their burden to practitioners, who are the really the only powerless components of the system. Of COURSE it is easier for the court to require all of its imput to conform to certain formats, but this imposition does NOT improve the quality of the practice of law and does NOT improve the ability of the practitioner to advocate for his client or to fashion pleadings that exactly conform to his client's best interests. And we should be very wary of the disingenuous pablum about the costs. The courts will find a way to stick it to the practitioner. Lake County is a VERY good example of this rapaciousness. Any one who does not believe this is invited to review the various special fees that system imposes upon practitioners- as practitioners- and upon each case ON TOP of the court costs normal in every case manually filed. Jurisprudence according to Aldous Huxley.

  4. Any attorneys who practice in federal court should be able to say the same as I can ... efiling is great. I have been doing it in fed court since it started way back. Pacer has its drawbacks, but the ability to hit an e-docket and pull up anything and everything onscreen is a huge plus for a litigator, eps the sole practitioner, who lacks a filing clerk and the paralegal support of large firms. Were I an Indiana attorney I would welcome this great step forward.

  5. Can we get full disclosure on lobbyist's payments to legislatures such as Mr Buck? AS long as there are idiots that are disrespectful of neighbors and intent on shooting fireworks every night, some kind of regulations are needed.

ADVERTISEMENT