ILNews

Start Page: Protecting those pesky passwords is necessary evil

Kim Brand
January 4, 2012
Back to TopCommentsE-mailPrintBookmark and Share

StartPageBrand.jpgYou are bad at managing passwords. You may be a good attorney – but you share your passwords with other people, you use the same password on multiple systems, your password is too short or too simple or written on a Post-it note under your keyboard. The truth is: you don’t like passwords or complicated password policies and you don’t think a secure password is worth the trouble.

That was, until the consequences of a data breach made it worth the trouble. That day has come. In fact, that day came long ago. You’ve just been lucky.

Some data breaches are not the result of compromised passwords. Faulty software can expose private data. Your PC can get infected with a virus that delivers your files into the clutches of a server operated by organized crime. Your laptop can get stolen or an emBrand-010612.gifployee may lose your backup on the “thumb drive” he keeps with his keys. All these troubles may lead to data leaks – but cracked passwords are too common and indefensible; you can actually “fix” this source of leaks if you set your mind to it.

By changing your password often you can prevent someone who had access to your account today from having it tomorrow. Passwords that last forever may outlast relationships. Pick a cycle: change of seasons, start and end of school, national holidays or some other easily memorable way to mark the passage of time and use that event as a reminder to change your password.

Complex passwords don’t have to be complicated. With a few simple tricks you can make up passwords that are nearly impossible to guess but easy to remember.

• Use a mix of capital and lower case letters

• Use at least eight characters

• Use numbers and punctuation marks

• Use symbols: %, $, @, etc.

Tech Tip: you can substitute symbols that have a similar appearance:

@ = a

$ = s

0 (zero) for o (oh)

! or 1 for i

3 for e (note that it is just backwards, like: z for s

• Don’t use a word you could find in a dictionary

• Don’t use your name or anyone else’s

• Don’t use a sequence of numbers or letters: 1234 … or abcd … or a phone number

There are 70 times more combinations of nine characters than eight – so pick a longer password if possible.

Analysis of a data breach at a web services provider with millions of users uncovered that the most popular password used was “123456” – the second most popular: password. Don’t be a statistic!

One simple scheme to create a complex password is to join common words separated by special characters. The first part might be “Winter,” “Summer,” “Football,” or “Baseball.” The “season” will be obvious based on the time of year. Then separate them with a special character. For added security, substitute symbols for letters. Here is an example:

W!nter$2o12 – This substitutes 1 for i and o for 0.

If you use the same password everywhere then someone who guesses it will have access to everything. One trick is to add a prefix to identify which device or service the password is for. This way you don’t need to remember lots of passwords, but each one will still be unique.

• For your email: EMail#W!nter$2o12

• For your bank: Bank#W!nter$2o12

• For your computer: PC#W!nter$2o12

• For your Facebook account: FB#W!nter$2o12


Other password strategies include using the first initial of words in a short phrase or breaking up a phrase into parts. Here are five passwords based on a common phrase:


N!tTime4 Now is the time for

Allg00d$ All good

M3n2C0m! Men to come

2the@id0F To the Aid of

The1rC0untry Their Country

Safeguard your passwords. We’ve seen passwords written on whiteboards and collected in spreadsheets shared by everyone in a firm. The problem with shared passwords goes beyond information that may be shared with the wrong people. If someone has your password they can pretend to be you. One of our customer’s email accounts was hacked simply for the purpose of sending tens of thousands of messages that appeared to come from him.

Use a strong password for every system. Even a compromised Facebook account can lead to embarrassing consequences. If you employ people who use passwords make sure they comply with these rules too; and that goes double for IT consultants and other contractors that touch your systems.

Bill Gates famously decreed in 2004 that passwords were dead. There have been inroads made by so-called “two factor” solutions – those that combine something you “know” like a password and something you “have” like a digital “token” (the Yubi Key is my favorite) or something you “are” like a fingerprint – but logins and passwords remain ubiquitous and probably will for a long time.

Make a New Year’s resolution to create a simple password policy that protects your reputation and confidential materials – before you regret it!•

__________

Kim Brand is a technology expert and president of Computer Experts Inc., a 27-year-old IT services company in Indianapolis. He has presented to local and state bar audiences and written for West Publishing and the ILTA. Kim contributed to the “On-Premises” section of the recently released ILTSO.org legal technical standards, and he is the inventor of the FileSafe Server used by many law firms. He may be reached at Kim@ComputerExpertsIndy.com or by phone at 317-833-3000. The opinions expressed are the author’s.

ADVERTISEMENT

Post a comment to this story

COMMENTS POLICY
We reserve the right to remove any post that we feel is obscene, profane, vulgar, racist, sexually explicit, abusive, or hateful.
 
You are legally responsible for what you post and your anonymity is not guaranteed.
 
Posts that insult, defame, threaten, harass or abuse other readers or people mentioned in Indiana Lawyer editorial content are also subject to removal. Please respect the privacy of individuals and refrain from posting personal information.
 
No solicitations, spamming or advertisements are allowed. Readers may post links to other informational websites that are relevant to the topic at hand, but please do not link to objectionable material.
 
We may remove messages that are unrelated to the topic, encourage illegal activity, use all capital letters or are unreadable.
 

Messages that are flagged by readers as objectionable will be reviewed and may or may not be removed. Please do not flag a post simply because you disagree with it.

Sponsored by

facebook - twitter on Facebook & Twitter

Indiana State Bar Association

Indianapolis Bar Association

Evansville Bar Association

Allen County Bar Association

Indiana Lawyer on Facebook

facebook
ADVERTISEMENT
Subscribe to Indiana Lawyer
  1. "Am I bugging you? I don't mean to bug ya." If what I wrote below is too much social philosophy for Indiana attorneys, just take ten this vacay to watch The Lego Movie with kiddies and sing along where appropriate: https://www.youtube.com/watch?v=etzMjoH0rJw

  2. I've got some free speech to share here about who is at work via the cat's paw of the ACLU stamping out Christian observances.... 2 Thessalonians chap 2: "And we also thank God continually because, when you received the word of God, which you heard from us, you accepted it not as a human word, but as it actually is, the word of God, which is indeed at work in you who believe. For you, brothers and sisters, became imitators of God’s churches in Judea, which are in Christ Jesus: You suffered from your own people the same things those churches suffered from the Jews who killed the Lord Jesus and the prophets and also drove us out. They displease God and are hostile to everyone in their effort to keep us from speaking to the Gentiles so that they may be saved. In this way they always heap up their sins to the limit. The wrath of God has come upon them at last."

  3. Did someone not tell people who have access to the Chevy Volts that it has a gas engine and will run just like a normal car? The batteries give the Volt approximately a 40 mile range, but after that the gas engine will propel the vehicle either directly through the transmission like any other car, or gas engine recharges the batteries depending on the conditions.

  4. Catholic, Lutheran, even the Baptists nuzzling the wolf! http://www.judicialwatch.org/press-room/press-releases/judicial-watch-documents-reveal-obama-hhs-paid-baptist-children-family-services-182129786-four-months-housing-illegal-alien-children/ YET where is the Progressivist outcry? Silent. I wonder why?

  5. Thank you, Honorable Ladies, and thank you, TIL, for this interesting interview. The most interesting question was the last one, which drew the least response. Could it be that NFP stamps are a threat to the very foundation of our common law American legal tradition, a throwback to the continental system that facilitated differing standards of justice? A throwback to Star Chamber’s protection of the landed gentry? If TIL ever again interviews this same panel, I would recommend inviting one known for voicing socio-legal dissent for the masses, maybe Welch, maybe Ogden, maybe our own John Smith? As demographics shift and our social cohesion precipitously drops, a consistent judicial core will become more and more important so that Justice and Equal Protection and Due Process are yet guiding stars. If those stars fall from our collective social horizon (and can they be seen even now through the haze of NFP opinions?) then what glue other than more NFP decisions and TRO’s and executive orders -- all backed by more and more lethally armed praetorians – will prop up our government institutions? And if and when we do arrive at such an end … will any then dare call that tyranny? Or will the cost of such dissent be too high to justify?

ADVERTISEMENT