Start Page: Tips for catching up after snow days

February 12, 2014
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WilsonWe’re already over a month in to 2014. So far, the weather has wreaked havoc on school and work schedules. If you are like me, the list of things to accomplish has only gotten longer as a result. The solution? Use your technology tools more efficiently. Here are three concepts and related tips to help you (and me) dig out and catch up.

Rearrange your home screens to match your workflow

During one of delays the past few weeks, I took a serious look at all the apps on my smartphone’s home screen. All of the notifications of new emails, calendar invites and the like were distracting me from getting work done. As I looked at my main computer’s home screen, it was the same. There was no logic to how things were arranged. I decided it was time to arrange my shortcuts to better match my workflow.

On my smartphone’s main screen, I now have my four most used apps on its “dock” (the area of the phone that is available no matter what screen I’m on): the phone, texts, tasks and my calendar. I used to store my email application there, but found the notifications just took my focus away from actually accomplishing anything.

I also made a “daily” folder to hold the apps I want to use on a daily basis (e.g., alarm clock, Web browser, and weather app). Now, I open that folder and go through those apps more systematically. Finally, I moved the non-essential apps off the main screen to allow for better focus during the work day.

On my desktop at the office, I have a dual monitor arrangement. I moved the main menu bar (called the Taskbar in Windows and the Dock on a Mac) vertically in between my monitors. That way, I don’t have to move my mouse as much to switch between the open programs.

I also created a folder on the desktop called “daily,” placing the shortcuts to the applications I use every day in that folder (e.g., Outlook, case management and billing software). This arrangement helps me not open programs that could distract me from the most important things I want to accomplish.

Learn keyboard shortcuts

Keyboard shortcuts allow you to get more done in less time. Every time you take your hand off the keyboard to reach for the mouse, you lose focus and momentum. Granted, it takes some time to learn the keyboard, but the time saved will pay big dividends in the long run. To start, make a list of three things you do the most during the day (e.g., copy, paste or switching between programs) and find shortcuts for those actions. Once you see how much time you save, you’ll start finding and using other keyboard shortcuts in your workflow. The key is to build the habit of using the shortcut key instead of reaching for the mouse.

Most programs have a list of keyboard shortcuts provided either in the menus of the program itself or in its “Help” file. An Internet search for “keyboard shortcut for [the action you are trying to accomplish]” will often yield the result.

Limit distractions

Distractions and interruptions have a serious impact on your ability to get work done. Some studies suggest that we can train ourselves to deal with interruptions and not lose too much brainpower. Other studies suggest that every interruption requires several minutes to refocus on whatever you were working on in the first place. While it is impossible to eliminate all distractions, you can control some technology-related ones using these tips.

1. Plan your week. Mark off time on your calendar for larger projects and time for daily tasks (e.g., reviewing mail, making and returning phone calls). That way, you will know when it is safe to follow the other tips below and not miss an important meeting or hearing. If you use an electronic calendar, some phone systems will automatically switch on the “do not disturb” feature during the time the appointment is scheduled.

2. Turn off your email while working on a big project. Don’t forget to turn it back on when you are done or on a break so you won’t miss that all-important client email.

3. Close all programs but the one(s) needed to perform the task at hand. Internet-based legal research makes this harder, but discipline yourself to open only the legal research tab.

4. Give yourself a break. Use the “do not disturb” feature on your smartphone for a set period every day. I turn off my notifications from 10 p.m. to 8 a.m., except for emergency notifications. Let yourself off the leash for a little while, if possible.

I hope these tips help you get and stay caught up. I need to go, I just got a text.•

Seth Wilson is an attorney with Hume Smith Geddes Green & Simmons LLP in Indianapolis. In addition to practicing law, he helps manage the day-to-day technology operations of the firm, and frequently speaks and advises on legal technology issues. The opinions expressed are those of the author.


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  1. This is ridiculous. Most JDs not practicing law don't know squat to justify calling themselves a lawyer. Maybe they should try visiting the inside of a courtroom before they go around calling themselves lawyers. This kind of promotional BS just increases the volume of people with JDs that are underqualified thereby dragging all the rest of us down likewise.

  2. I think it is safe to say that those Hoosier's with the most confidence in the Indiana judicial system are those Hoosier's who have never had the displeasure of dealing with the Hoosier court system.

  3. I have an open CHINS case I failed a urine screen I have since got clean completed IOP classes now in after care passed home inspection my x sister in law has my children I still don't even have unsupervised when I have been clean for over 4 months my x sister wants to keep the lids for good n has my case working with her I just discovered n have proof that at one of my hearing dcs case worker stated in court to the judge that a screen was dirty which caused me not to have unsupervised this was at the beginning two weeks after my initial screen I thought the weed could have still been in my system was upset because they were suppose to check levels n see if it was going down since this was only a few weeks after initial instead they said dirty I recently requested all of my screens from redwood because I take prescriptions that will show up n I was having my doctor look at levels to verify that matched what I was prescripted because dcs case worker accused me of abuseing when I got my screens I found out that screen I took that dcs case worker stated in court to judge that caused me to not get granted unsupervised was actually negative what can I do about this this is a serious issue saying a parent failed a screen in court to judge when they didn't please advise

  4. I have a degree at law, recent MS in regulatory studies. Licensed in KS, admitted b4 S& 7th circuit, but not to Indiana bar due to political correctness. Blacklisted, nearly unemployable due to hostile state action. Big Idea: Headwinds can overcome, esp for those not within the contours of the bell curve, the Lego Movie happiness set forth above. That said, even without the blacklisting for holding ideas unacceptable to the Glorious State, I think the idea presented above that a law degree open many vistas other than being a galley slave to elitist lawyers is pretty much laughable. (Did the law professors of Indiana pay for this to be published?)

  5. Joe, you might want to do some reading on the fate of Hoosier whistleblowers before you get your expectations raised up.