ILNews

Start Page: Top 5 New Year's (IT) resolutions for 2013

Kim Brand
December 19, 2012
Back to TopCommentsE-mailPrintBookmark and Share

StartPageBrand.jpgStarePage1.gifYou’re a year older, but are you a year wiser? You trudge down the same poor-productivity path year after year hoping that somehow the work will wane or your staff will step up. You ignore new versions and repel updates because you were barely trained on the last one and don’t have time to invest learning the new ones. Make this the year you get out of the poor-productivity ditch.

Resolution No. 1: Upgrade to Office 2010 (or 2013) and LEARN IT!

Say what you will about Microsoft, they know how to dominate a market. And no market is so dominated as the one they dominate with Office – aka Word, Excel and Outlook. If you make a living with words or numbers they are your toolkit. Are you a craftsman or a klutz?

The best part about Office 2010 is that Outlook search got a lot better. Search is the soul of information management. If you are hoarding thousands of emails in your inbox or folders, you deserve the joy of being able to find something faster.

Resolution No. 2: Empty your inbox

An inbox makes a horrible to-do list and worse project management system. Your inbox is where email goes to die. Resolve to move email to folders – and if you can – delegate your inbox to someone who can help. Assign expiration policies to folders . . . use it (file it) or lose it.

The new version of Outlook lets you drag emails to tasks. With the right system you can simply convert requests delivered by email to tasks you can assign to your staff in a single stroke.

Refer to my website http://emailtrainwreck.com for more about email.

Resolution No. 3: Learn keyboard shortcuts

Since the invention of the mouse I’ve noticed too many seconds are wasted by aiming smaller and smaller arrows at smaller and smaller targets and clicking to do almost everything. By the end of the day you’ve probably wasted enough time to play an 8x8 game of Sudoku. If you are going to waste time, at least you should have fun doing it!

Almost everything you do with a mouse can be done with a keyboard shortcut. Ctrl-S for example saves the file you are working on. Visit http://shortcutworld.com for hundreds more in dozens of programs – especially Word, Excel and Outlook.

Resolution No. 4: Change your passwords

2013 will probably be a good year for hackers. More high-value targets, more online applications, more connected hackers. Protecting yourself doesn’t need to be complicated; just use passwords that have a mix of upper and lower case letters, a number and a special symbol or two. (I wrote about this last January in the Indiana Lawyer.)

Don’t use the same password everywhere! And if you ever lose a password and have it (or a link to a password reset page) emailed to you, DELETE THE MESSAGE! If someone hacks your email and browses your inbox, imagine their delight when they find the credentials to your banking and shopping sites kept there forever!Startpage2.gif

Resolution No. 5: Unhook, disconnect

Studies have shown that as our focus is stolen by the constant interruptions of our digital life, we think less, react more and actually lose IQ points. It is ironic that the Internet, source of all knowledge, is making us stupid.

Most of my customers are afraid to disconnect. It takes courage. But the first step is to make an agreement with the people you connect with about your availability. I’ve added a link to an ‘Email Policies’ page in my Outlook signature. Everyone who receives a message from me is welcomed to learn ‘how I roll’ with email. Setting expectations is everything.

Try this: Share your inbox. Outlook rules are fine, but only a human can decide how to reply, forward or call someone making an urgent request via email (which is stupid all by itself). Leave the rest to wait for your ‘four-times-a-day’ email review windows. Seriously.

I hope you have a happy and productive 2013!•

__________

Kim Brand is a technology expert and president of Computer Experts Inc. He is the inventor of FileSafe, an on-premises file server, and he speaks and writes frequently on technology subjects. To attend a free seminar on Outlook titled: “I Was An E-Mail Sinner,” contact his office: info@ComputerExpertsIndy.com or call 317-833-3000. The opinions expressed are those of the author.

ADVERTISEMENT

  • Have you tried?
    An interesting alternative to iGoogle is also Startific. It displays icons and widgets, connects all your favorite links and all your bookmarks, etc and organize them into a pretty nice interface, like you probably haven't seen in a quite while, check it if you want at www.Startific.com

Post a comment to this story

COMMENTS POLICY
We reserve the right to remove any post that we feel is obscene, profane, vulgar, racist, sexually explicit, abusive, or hateful.
 
You are legally responsible for what you post and your anonymity is not guaranteed.
 
Posts that insult, defame, threaten, harass or abuse other readers or people mentioned in Indiana Lawyer editorial content are also subject to removal. Please respect the privacy of individuals and refrain from posting personal information.
 
No solicitations, spamming or advertisements are allowed. Readers may post links to other informational websites that are relevant to the topic at hand, but please do not link to objectionable material.
 
We may remove messages that are unrelated to the topic, encourage illegal activity, use all capital letters or are unreadable.
 

Messages that are flagged by readers as objectionable will be reviewed and may or may not be removed. Please do not flag a post simply because you disagree with it.

Sponsored by
ADVERTISEMENT
Subscribe to Indiana Lawyer
  1. Good riddance to this dangerous activist judge

  2. What is the one thing the Hoosier legal status quo hates more than a whistleblower? A lawyer whistleblower taking on the system man to man. That must never be rewarded, must always, always, always be punished, lest the whole rotten tree be felled.

  3. I want to post this to keep this tread alive and hope more of David's former clients might come forward. In my case, this coward of a man represented me from June 2014 for a couple of months before I fired him. I knew something was wrong when he blatantly lied about what he had advised me in my contentious and unfortunate divorce trial. His impact on the proceedings cast a very long shadow and continues to impact me after a lengthy 19 month divorce. I would join a class action suit.

  4. The dispute in LB Indiana regarding lake front property rights is typical of most beach communities along our Great Lakes. Simply put, communication to non owners when visiting the lakefront would be beneficial. The Great Lakes are designated navigational waters (including shorelines). The high-water mark signifies the area one is able to navigate. This means you can walk, run, skip, etc. along the shores. You can't however loiter, camp, sunbath in front of someones property. Informational signs may be helpful to owners and visitors. Our Great Lakes are a treasure that should be enjoyed by all. PS We should all be concerned that the Long Beach, Indiana community is on septic systems.

  5. Dear Fan, let me help you correct the title to your post. "ACLU is [Left] most of the time" will render it accurate. Just google it if you doubt that I am, err, "right" about this: "By the mid-1930s, Roger Nash Baldwin had carved out a well-established reputation as America’s foremost civil libertarian. He was, at the same time, one of the nation’s leading figures in left-of-center circles. Founder and long time director of the American Civil Liberties Union, Baldwin was a firm Popular Fronter who believed that forces on the left side of the political spectrum should unite to ward off the threat posed by right-wing aggressors and to advance progressive causes. Baldwin’s expansive civil liberties perspective, coupled with his determined belief in the need for sweeping socioeconomic change, sometimes resulted in contradictory and controversial pronouncements. That made him something of a lightning rod for those who painted the ACLU with a red brush." http://www.harvardsquarelibrary.org/biographies/roger-baldwin-2/ "[George Soros underwrites the ACLU' which It supports open borders, has rushed to the defense of suspected terrorists and their abettors, and appointed former New Left terrorist Bernardine Dohrn to its Advisory Board." http://www.discoverthenetworks.org/viewSubCategory.asp?id=1237 "The creation of non-profit law firms ushered in an era of progressive public interest firms modeled after already established like the National Association for the Advancement of Colored People ("NAACP") and the American Civil Liberties Union ("ACLU") to advance progressive causes from the environmental protection to consumer advocacy." https://en.wikipedia.org/wiki/Cause_lawyering

ADVERTISEMENT