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Start Page: Top 5 New Year's (IT) resolutions for 2013

Kim Brand
December 19, 2012
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StartPageBrand.jpgStarePage1.gifYou’re a year older, but are you a year wiser? You trudge down the same poor-productivity path year after year hoping that somehow the work will wane or your staff will step up. You ignore new versions and repel updates because you were barely trained on the last one and don’t have time to invest learning the new ones. Make this the year you get out of the poor-productivity ditch.

Resolution No. 1: Upgrade to Office 2010 (or 2013) and LEARN IT!

Say what you will about Microsoft, they know how to dominate a market. And no market is so dominated as the one they dominate with Office – aka Word, Excel and Outlook. If you make a living with words or numbers they are your toolkit. Are you a craftsman or a klutz?

The best part about Office 2010 is that Outlook search got a lot better. Search is the soul of information management. If you are hoarding thousands of emails in your inbox or folders, you deserve the joy of being able to find something faster.

Resolution No. 2: Empty your inbox

An inbox makes a horrible to-do list and worse project management system. Your inbox is where email goes to die. Resolve to move email to folders – and if you can – delegate your inbox to someone who can help. Assign expiration policies to folders . . . use it (file it) or lose it.

The new version of Outlook lets you drag emails to tasks. With the right system you can simply convert requests delivered by email to tasks you can assign to your staff in a single stroke.

Refer to my website http://emailtrainwreck.com for more about email.

Resolution No. 3: Learn keyboard shortcuts

Since the invention of the mouse I’ve noticed too many seconds are wasted by aiming smaller and smaller arrows at smaller and smaller targets and clicking to do almost everything. By the end of the day you’ve probably wasted enough time to play an 8x8 game of Sudoku. If you are going to waste time, at least you should have fun doing it!

Almost everything you do with a mouse can be done with a keyboard shortcut. Ctrl-S for example saves the file you are working on. Visit http://shortcutworld.com for hundreds more in dozens of programs – especially Word, Excel and Outlook.

Resolution No. 4: Change your passwords

2013 will probably be a good year for hackers. More high-value targets, more online applications, more connected hackers. Protecting yourself doesn’t need to be complicated; just use passwords that have a mix of upper and lower case letters, a number and a special symbol or two. (I wrote about this last January in the Indiana Lawyer.)

Don’t use the same password everywhere! And if you ever lose a password and have it (or a link to a password reset page) emailed to you, DELETE THE MESSAGE! If someone hacks your email and browses your inbox, imagine their delight when they find the credentials to your banking and shopping sites kept there forever!Startpage2.gif

Resolution No. 5: Unhook, disconnect

Studies have shown that as our focus is stolen by the constant interruptions of our digital life, we think less, react more and actually lose IQ points. It is ironic that the Internet, source of all knowledge, is making us stupid.

Most of my customers are afraid to disconnect. It takes courage. But the first step is to make an agreement with the people you connect with about your availability. I’ve added a link to an ‘Email Policies’ page in my Outlook signature. Everyone who receives a message from me is welcomed to learn ‘how I roll’ with email. Setting expectations is everything.

Try this: Share your inbox. Outlook rules are fine, but only a human can decide how to reply, forward or call someone making an urgent request via email (which is stupid all by itself). Leave the rest to wait for your ‘four-times-a-day’ email review windows. Seriously.

I hope you have a happy and productive 2013!•

__________

Kim Brand is a technology expert and president of Computer Experts Inc. He is the inventor of FileSafe, an on-premises file server, and he speaks and writes frequently on technology subjects. To attend a free seminar on Outlook titled: “I Was An E-Mail Sinner,” contact his office: info@ComputerExpertsIndy.com or call 317-833-3000. The opinions expressed are those of the author.

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  • Have you tried?
    An interesting alternative to iGoogle is also Startific. It displays icons and widgets, connects all your favorite links and all your bookmarks, etc and organize them into a pretty nice interface, like you probably haven't seen in a quite while, check it if you want at www.Startific.com

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  1. Indianapolis employers harassment among minorities AFRICAN Americans needs to be discussed the metro Indianapolis area is horrible when it comes to harassing African American employees especially in the local healthcare facilities. Racially profiling in the workplace is an major issue. Please make it better because I'm many civil rights leaders would come here and justify that Indiana is a state the WORKS only applies to Caucasian Americans especially in Hamilton county. Indiana targets African Americans in the workplace so when governor pence is trying to convince people to vote for him this would be awesome publicity for the Presidency Elections.

  2. Wishing Mary Willis only God's best, and superhuman strength, as she attempts to right a ship that too often strays far off course. May she never suffer this personal affect, as some do who attempt to change a broken system: https://www.youtube.com/watch?v=QojajMsd2nE

  3. Indiana's seatbelt law is not punishable as a crime. It is an infraction. Apparently some of our Circuit judges have deemed settled law inapplicable if it fails to fit their litmus test of political correctness. Extrapolating to redefine terms of behavior in a violation of immigration law to the entire body of criminal law leaves a smorgasbord of opportunity for judicial mischief.

  4. I wonder if $10 diversions for failure to wear seat belts are considered moral turpitude in federal immigration law like they are under Indiana law? Anyone know?

  5. What a fine article, thank you! I can testify firsthand and by detailed legal reports (at end of this note) as to the dire consequences of rejecting this truth from the fine article above: "The inclusion and expansion of this right [to jury] in Indiana’s Constitution is a clear reflection of our state’s intention to emphasize the importance of every Hoosier’s right to make their case in front of a jury of their peers." Over $20? Every Hoosier? Well then how about when your very vocation is on the line? How about instead of a jury of peers, one faces a bevy of political appointees, mini-czars, who care less about due process of the law than the real czars did? Instead of trial by jury, trial by ideological ordeal run by Orwellian agents? Well that is built into more than a few administrative law committees of the Ind S.Ct., and it is now being weaponized, as is revealed in articles posted at this ezine, to root out post moderns heresies like refusal to stand and pledge allegiance to all things politically correct. My career was burned at the stake for not so saluting, but I think I was just one of the early logs. Due, at least in part, to the removal of the jury from bar admission and bar discipline cases, many more fires will soon be lit. Perhaps one awaits you, dear heretic? Oh, at that Ind. article 12 plank about a remedy at law for every damage done ... ah, well, the founders evidently meant only for those damages done not by the government itself, rabid statists that they were. (Yes, that was sarcasm.) My written reports available here: Denied petition for cert (this time around): http://tinyurl.com/zdmawmw Denied petition for cert (from the 2009 denial and five year banishment): http://tinyurl.com/zcypybh Related, not written by me: Amicus brief: http://tinyurl.com/hvh7qgp

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