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Super scheduling

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The Indiana legal community is bracing for the anticipated impact of the Super Bowl coming to town.

Attorneys are making sure they can find parking when they leave Indianapolis for court hearings or midday meetings and that clients can travel to downtown law firm offices without hassle. Firm managers want to make sure they’re providing employees with flexibility to enjoy Super Bowl activities, but also that productivity stays high.

“This will be a fun and exciting time for our city, and everyone will have to be flexible and accommodating in what we do so that we’re viewed not only as good hosts but productive professionals,” said Bryce Bennett at Riley Bennett & Egloff in downtown Indianapolis.
 

bennett-bryce.jpg Bennett

Whether it’s law firms or courtrooms, office managers and administrators are putting plans in place to make sure their legal business continues as normal without any issues.

Planning discussions and concerns vary depending on the firm. Some firms – such as Taft Stettinius & Hollister, Faegre Baker Daniels and Drewry Simmons Vornehm – say they don’t expect any practice-altering hiccups and it will be “business as usual.” Other firm managers and human resources leaders have more specific concerns and developed contingency plans. If they have not done so already, most law firms will likely consider potential hurdles and develop a game plan prior to the big event.

Communications director Ty Gerig with Barnes & Thornburg said the firm is discussing plans for the Super Bowl, but hasn’t set in stone any change in normal operations. He said attorneys and staff are always able to work away from the office virtually if needed, and the firm plans to make arrangements to accommodate those employees impacted by traffic issues, commute times and parking.

At Riley Bennett & Egloff, Bennett said his firm’s biggest concerns are traffic and parking – the issues most firm managers say they’ve been mulling after the Super Bowl Host Committee released the traffic and parking plan in mid-December. Bennett said the most proactive thing he’s done is talk to the people managing the surface lots and structures to confirm the firm’s employees would be able to maintain their contractual spots. At first, they were told that wouldn’t happen. But parking officials now say that only normal business hours will be honored.

“That gives us some confidence, but they might not be guaranteed a spot if they go in or out during the day,” he said. “That might present some hurdles if you’re meeting out of the office, but we’ll have to work those out on a case-by-case basis.”

The firm has a contingency plan of allowing remote access to its servers so attorneys and staff can work from home, if needed. Bennett said it makes sense to schedule client meetings outside Indianapolis or shuffle appointments to make sure one doesn’t have to leave and return to Indianapolis.

“The loss of productivity is a concern, with people being drawn to the hoopla we have just outside,” he said. “But we have a bunch of disciplined professionals, so we don’t expect that to be too much of an issue. We all have to strike the right balance.”


elsbury Elsbury

Debra Elsbury, office manager at 12-member law firm Threlkeld & Associates in downtown Indianapolis, said her biggest concern is making sure the attorneys can get to the office.

“We absolutely anticipate that this will be a huge distraction for everyone just being downtown, even if you’re not planning to participate in any of the activities,” she said. “Just going to lunch will be an endeavor in itself. But we hope people understand there’s a job to do and the legal work needs to be done. Once I get people into the office and into their chairs, we’ll be fine. But that’s the challenge.”

The Super Bowl Host Committee’s recommendation for many businesses is to telecommute, but Elsbury said that is just not feasible for their small law firm.

The firm plans to move its working hours up an hour or two during Super Bowl week, Elsbury said, with everyone expected to be in the office between 6 and 8 a.m. and out by 4 p.m. As part of the Association of Law Administrators, Elsbury said she got that idea from a law firm administrator in New Orleans who frequently has dealt with these big-event scenarios. Elsbury said hourly employees will also be asked to shorten lunch hours. Attorneys are being instructed to avoid scheduling in-office meetings and make as many late afternoon appointments as possible to make sure they won’t have to return.

“Whether you meet at the office of opposing counsel or someone’s home, we just think that asking people to come downtown during this is kind of insane,” she said.

Elsbury said she didn’t know how the firm’s court runner would handle those duties, but that is something to address in the coming weeks.

The Marion Superior courts won’t be holding jury trials. Presiding Judge John Hanley has asked his colleagues to adjust the calendar around the Super Bowl. With the increased traffic and people downtown, the courts want to make sure that jurors aren’t prevented from finding a place to park.

Court administrator Glenn Lawrence said other cities that have hosted the Super Bowl haven’t reported a big increase in arrests or hearings needed, except for additional code violations, public intoxications and fights that occur. Chief of Staff Scott Hohl in the Marion County Clerk’s Office formed a committee in late 2011 to explore the specific issues that might be of concern, and he said some changes were put in place based on that committee’s work.

One change is that code violation hearings will be held at a temporary “code enforcement court” location in Criminal Court F24, in room T-541 of the Indianapolis City-County Building, rather than at the Environmental and Community Court a few miles away. The city’s legal department will staff that temporary court and judges will be on standby beginning Jan. 30 for two sessions each weekday – one at 9 a.m. and another at 2 p.m. – and an additional third docket at 8 p.m. on weekends.

Hohl said other Super Bowl host cities reported an increase in code citations resulting from temporary structures being put up, people selling items without permits and food vendors setting up in unauthorized locations.

A contingency plan is also in place for the Arrestee Processing Center, where people arrested are taken. A conference room will be converted to a hearing room and expedited hearings for guilty pleas and diversion will be held there, designed so out-of-towners can resolve their issues without going through the entire booking and court process. The county prosecutor and public defender’s offices will each add staff to handle any increased volume in caseload, and the clerk will provide two additional clerks to process bonds.

Hohl and Lawrence said Indianapolis is unique as compared to some of the other large cities where the Super Bowl has been held, since many of the court and law firm locations are in the same area downtown rather than other parts of the city. People won’t have to be bused to other locations.

“Really, it’s just convenience so that (the court system’s) a little closer to Lucas Oil where all the action is at,” Hohl said. “We intend to be open and our courts will be operating as ‘business as usual’ as possible. Just because there’s a Super Bowl going on, people will still be filing cases and bringing in new pleadings.”•
 

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  1. I have been on this program while on parole from 2011-2013. No person should be forced mentally to share private details of their personal life with total strangers. Also giving permission for a mental therapist to report to your parole agent that your not participating in group therapy because you don't have the financial mean to be in the group therapy. I was personally singled out and sent back three times for not having money and also sent back within the six month when you aren't to be sent according to state law. I will work to het this INSOMM's removed from this state. I also had twelve or thirteen parole agents with a fifteen month period. Thanks for your time.

  2. Our nation produces very few jurists of the caliber of Justice DOUGLAS and his peers these days. Here is that great civil libertarian, who recognized government as both a blessing and, when corrupted by ideological interests, a curse: "Once the investigator has only the conscience of government as a guide, the conscience can become ‘ravenous,’ as Cromwell, bent on destroying Thomas More, said in Bolt, A Man For All Seasons (1960), p. 120. The First Amendment mirrors many episodes where men, harried and harassed by government, sought refuge in their conscience, as these lines of Thomas More show: ‘MORE: And when we stand before God, and you are sent to Paradise for doing according to your conscience, *575 and I am damned for not doing according to mine, will you come with me, for fellowship? ‘CRANMER: So those of us whose names are there are damned, Sir Thomas? ‘MORE: I don't know, Your Grace. I have no window to look into another man's conscience. I condemn no one. ‘CRANMER: Then the matter is capable of question? ‘MORE: Certainly. ‘CRANMER: But that you owe obedience to your King is not capable of question. So weigh a doubt against a certainty—and sign. ‘MORE: Some men think the Earth is round, others think it flat; it is a matter capable of question. But if it is flat, will the King's command make it round? And if it is round, will the King's command flatten it? No, I will not sign.’ Id., pp. 132—133. DOUGLAS THEN WROTE: Where government is the Big Brother,11 privacy gives way to surveillance. **909 But our commitment is otherwise. *576 By the First Amendment we have staked our security on freedom to promote a multiplicity of ideas, to associate at will with kindred spirits, and to defy governmental intrusion into these precincts" Gibson v. Florida Legislative Investigation Comm., 372 U.S. 539, 574-76, 83 S. Ct. 889, 908-09, 9 L. Ed. 2d 929 (1963) Mr. Justice DOUGLAS, concurring. I write: Happy Memorial Day to all -- God please bless our fallen who lived and died to preserve constitutional governance in our wonderful series of Republics. And God open the eyes of those government officials who denounce the constitutions of these Republics by arbitrary actions arising out capricious motives.

  3. From back in the day before secularism got a stranglehold on Hoosier jurists comes this great excerpt via Indiana federal court judge Allan Sharp, dedicated to those many Indiana government attorneys (with whom I have dealt) who count the law as a mere tool, an optional tool that is not to be used when political correctness compels a more acceptable result than merely following the path that the law directs: ALLEN SHARP, District Judge. I. In a scene following a visit by Henry VIII to the home of Sir Thomas More, playwriter Robert Bolt puts the following words into the mouths of his characters: Margaret: Father, that man's bad. MORE: There is no law against that. ROPER: There is! God's law! MORE: Then God can arrest him. ROPER: Sophistication upon sophistication! MORE: No, sheer simplicity. The law, Roper, the law. I know what's legal not what's right. And I'll stick to what's legal. ROPER: Then you set man's law above God's! MORE: No, far below; but let me draw your attention to a fact I'm not God. The currents and eddies of right and wrong, which you find such plain sailing, I can't navigate. I'm no voyager. But in the thickets of law, oh, there I'm a forester. I doubt if there's a man alive who could follow me there, thank God... ALICE: (Exasperated, pointing after Rich) While you talk, he's gone! MORE: And go he should, if he was the Devil himself, until he broke the law! ROPER: So now you'd give the Devil benefit of law! MORE: Yes. What would you do? Cut a great road through the law to get after the Devil? ROPER: I'd cut down every law in England to do that! MORE: (Roused and excited) Oh? (Advances on Roper) And when the last law was down, and the Devil turned round on you where would you hide, Roper, the laws being flat? (He leaves *1257 him) This country's planted thick with laws from coast to coast man's laws, not God's and if you cut them down and you're just the man to do it d'you really think you would stand upright in the winds that would blow then? (Quietly) Yes, I'd give the Devil benefit of law, for my own safety's sake. ROPER: I have long suspected this; this is the golden calf; the law's your god. MORE: (Wearily) Oh, Roper, you're a fool, God's my god... (Rather bitterly) But I find him rather too (Very bitterly) subtle... I don't know where he is nor what he wants. ROPER: My God wants service, to the end and unremitting; nothing else! MORE: (Dryly) Are you sure that's God! He sounds like Moloch. But indeed it may be God And whoever hunts for me, Roper, God or Devil, will find me hiding in the thickets of the law! And I'll hide my daughter with me! Not hoist her up the mainmast of your seagoing principles! They put about too nimbly! (Exit More. They all look after him). Pgs. 65-67, A MAN FOR ALL SEASONS A Play in Two Acts, Robert Bolt, Random House, New York, 1960. Linley E. Pearson, Atty. Gen. of Indiana, Indianapolis, for defendants. Childs v. Duckworth, 509 F. Supp. 1254, 1256 (N.D. Ind. 1981) aff'd, 705 F.2d 915 (7th Cir. 1983)

  4. "Meanwhile small- and mid-size firms are getting squeezed and likely will not survive unless they become a boutique firm." I've been a business attorney in small, and now mid-size firm for over 30 years, and for over 30 years legal consultants have been preaching this exact same mantra of impending doom for small and mid-sized firms -- verbatim. This claim apparently helps them gin up merger opportunities from smaller firms who become convinced that they need to become larger overnight. The claim that large corporations are interested in cost-saving and efficiency has likewise been preached for decades, and is likewise bunk. If large corporations had any real interest in saving money they wouldn't use large law firms whose rates are substantially higher than those of high-quality mid-sized firms.

  5. The family is the foundation of all human government. That is the Grand Design. Modern governments throw off this Design and make bureaucratic war against the family, as does Hollywood and cultural elitists such as third wave feminists. Since WWII we have been on a ship of fools that way, with both the elite and government and their social engineering hacks relentlessly attacking the very foundation of social order. And their success? See it in the streets of Fergusson, on the food stamp doles (mostly broken families)and in the above article. Reject the Grand Design for true social function, enter the Glorious State to manage social dysfunction. Our Brave New World will be a prison camp, and we will welcome it as the only way to manage given the anarchy without it.

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