ILNews

Technology Untangled: Send and receive large files with ease

Stephen Bour
October 10, 2012
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technology-bourUsing attachments in email is a common and simple method for sending files. There is, however, a problem when those attachments get too large. That is because there are file size limits on most email services for both sending and receiving attachments. Oversized messages either won’t send at all or will be rejected by the recipient’s email server. The size limits are often in the 10 to 25 MB range. Gmail for example has a limit of 25MB. Attachment size can approach these limits very quickly. While attachments of this size can be sent, it is not necessarily the most efficient process. Large attachments can clog email systems and slow down the sending and receiving process.

Attachments such as video clips, uncompressed audio files and multi-page PDFs can quickly exceed size limits. For example, a short three-minute mpeg-1 video clip can exceed the limit, so can a stack of a few hundred scanned exhibit pages; even fewer pages if all the scans are in color.

It is useful to note that when sending an attachment, its size inflates approximately 130 percent as part of the process of encoding it to be included within a message. This means you likely cannot actually send an attachment that is right at the 25MB size.

If you need to work with large attachments, other solutions must be used. The method I regularly use to send large files is a Web-based service called YouSendIt (yousendit.com). It allows me to send and share large files quickly and securely. Is it easy to use? Yes. I recently worked with an attorney over the phone, explaining to him how to navigate to the site and send a file I needed. Before I could even complete the verbal instructions, he was able to log on, attach the file and send it on its way.

To verify, I tested it myself by signing on and creating a new free account. It took less than one minute to sign up, and less than three minutes to attach and upload a 50MB video file, the file size limit for a free account. You simply provide your email address, the address of the recipient, and tag the file that you want to upload. Just like email, you can add multiple recipients by simply including additional addressees. The recipients then receive an email that includes a Web hotlink that they click on in order to download the file. It took less than a minute to download and play the video file.

If you regularly need to send files larger than 50MB, you can pay $100 per year for a subscription to the Pro version, which allows you to send attachments as large as 2GB – roughly the amount of data that will fit on three CDs. The Pro version includes other useful features. For just an occasional need, you can pay $9.99 per 2GB upload. There is also an option to try uploading larger files free of charge by signing up for the two-week free trial. It is easy to cancel before the end of the trial period if you don’t find the subscription useful.

Security wise, sending and receiving files via YouSendIt is more secure than simply attaching a file within an email. This is evidenced by the “https://” found at the beginning of the Web address when working from within their site. Your uploaded files are stored on a cloud-based server and typically remain available for download for two weeks. After that, they are deleted from the system. You can choose to have them retained for a shorter period if you like or opt to have them deleted immediately after your recipient has completed his download.

I like the automatic erasure/timeout feature as I am still not entirely comfortable with having sensitive data floating out there in the cloud. I may simply have to get used to it, since it seems like the use of cloud-based storage continues to grow and is here to stay. It admittedly can be particularly useful for tablet computers, music collections and offsite data backup, but there is always a risk of the data being hacked or simply evaporating one day.

You can also opt for additional YouSendIt file security by tagging your upload with a “verify recipient identity” feature. Only your intended email addressee can open the file, and the file link cannot be forwarded to additional recipients. The sender can also examine tracking details to review who downloaded a file and when it was downloaded. There are even greater levels of security available at additional cost, including password protection of files and return receipt email notification.

If you find that YouSendIt is a useful application, you can make it even more convenient to use. Instead of having to navigate to their Web site, YouSendIt can be integrated to work from within popular email platforms such as Microsoft Outlook and Google Gmail. This allows you to compose an email and attach files using YouSendIt without leaving the message itself.

Give YouSendIt a try the next time you find yourself bumping up against the email attachment size limit.•

__________

Stephen Bour (bourtech@iquest.net) is an engineer and legal technology consultant in Indianapolis. His company, the Alliance for Litigation Support Inc., includes Bour Technical Services and Alliance Court Reporting. Areas of service include legal videography, tape analysis, document scanning to CD and courtroom presentation support. The opinions expressed in this column are those of the author.

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  1. I have been on this program while on parole from 2011-2013. No person should be forced mentally to share private details of their personal life with total strangers. Also giving permission for a mental therapist to report to your parole agent that your not participating in group therapy because you don't have the financial mean to be in the group therapy. I was personally singled out and sent back three times for not having money and also sent back within the six month when you aren't to be sent according to state law. I will work to het this INSOMM's removed from this state. I also had twelve or thirteen parole agents with a fifteen month period. Thanks for your time.

  2. Our nation produces very few jurists of the caliber of Justice DOUGLAS and his peers these days. Here is that great civil libertarian, who recognized government as both a blessing and, when corrupted by ideological interests, a curse: "Once the investigator has only the conscience of government as a guide, the conscience can become ‘ravenous,’ as Cromwell, bent on destroying Thomas More, said in Bolt, A Man For All Seasons (1960), p. 120. The First Amendment mirrors many episodes where men, harried and harassed by government, sought refuge in their conscience, as these lines of Thomas More show: ‘MORE: And when we stand before God, and you are sent to Paradise for doing according to your conscience, *575 and I am damned for not doing according to mine, will you come with me, for fellowship? ‘CRANMER: So those of us whose names are there are damned, Sir Thomas? ‘MORE: I don't know, Your Grace. I have no window to look into another man's conscience. I condemn no one. ‘CRANMER: Then the matter is capable of question? ‘MORE: Certainly. ‘CRANMER: But that you owe obedience to your King is not capable of question. So weigh a doubt against a certainty—and sign. ‘MORE: Some men think the Earth is round, others think it flat; it is a matter capable of question. But if it is flat, will the King's command make it round? And if it is round, will the King's command flatten it? No, I will not sign.’ Id., pp. 132—133. DOUGLAS THEN WROTE: Where government is the Big Brother,11 privacy gives way to surveillance. **909 But our commitment is otherwise. *576 By the First Amendment we have staked our security on freedom to promote a multiplicity of ideas, to associate at will with kindred spirits, and to defy governmental intrusion into these precincts" Gibson v. Florida Legislative Investigation Comm., 372 U.S. 539, 574-76, 83 S. Ct. 889, 908-09, 9 L. Ed. 2d 929 (1963) Mr. Justice DOUGLAS, concurring. I write: Happy Memorial Day to all -- God please bless our fallen who lived and died to preserve constitutional governance in our wonderful series of Republics. And God open the eyes of those government officials who denounce the constitutions of these Republics by arbitrary actions arising out capricious motives.

  3. From back in the day before secularism got a stranglehold on Hoosier jurists comes this great excerpt via Indiana federal court judge Allan Sharp, dedicated to those many Indiana government attorneys (with whom I have dealt) who count the law as a mere tool, an optional tool that is not to be used when political correctness compels a more acceptable result than merely following the path that the law directs: ALLEN SHARP, District Judge. I. In a scene following a visit by Henry VIII to the home of Sir Thomas More, playwriter Robert Bolt puts the following words into the mouths of his characters: Margaret: Father, that man's bad. MORE: There is no law against that. ROPER: There is! God's law! MORE: Then God can arrest him. ROPER: Sophistication upon sophistication! MORE: No, sheer simplicity. The law, Roper, the law. I know what's legal not what's right. And I'll stick to what's legal. ROPER: Then you set man's law above God's! MORE: No, far below; but let me draw your attention to a fact I'm not God. The currents and eddies of right and wrong, which you find such plain sailing, I can't navigate. I'm no voyager. But in the thickets of law, oh, there I'm a forester. I doubt if there's a man alive who could follow me there, thank God... ALICE: (Exasperated, pointing after Rich) While you talk, he's gone! MORE: And go he should, if he was the Devil himself, until he broke the law! ROPER: So now you'd give the Devil benefit of law! MORE: Yes. What would you do? Cut a great road through the law to get after the Devil? ROPER: I'd cut down every law in England to do that! MORE: (Roused and excited) Oh? (Advances on Roper) And when the last law was down, and the Devil turned round on you where would you hide, Roper, the laws being flat? (He leaves *1257 him) This country's planted thick with laws from coast to coast man's laws, not God's and if you cut them down and you're just the man to do it d'you really think you would stand upright in the winds that would blow then? (Quietly) Yes, I'd give the Devil benefit of law, for my own safety's sake. ROPER: I have long suspected this; this is the golden calf; the law's your god. MORE: (Wearily) Oh, Roper, you're a fool, God's my god... (Rather bitterly) But I find him rather too (Very bitterly) subtle... I don't know where he is nor what he wants. ROPER: My God wants service, to the end and unremitting; nothing else! MORE: (Dryly) Are you sure that's God! He sounds like Moloch. But indeed it may be God And whoever hunts for me, Roper, God or Devil, will find me hiding in the thickets of the law! And I'll hide my daughter with me! Not hoist her up the mainmast of your seagoing principles! They put about too nimbly! (Exit More. They all look after him). Pgs. 65-67, A MAN FOR ALL SEASONS A Play in Two Acts, Robert Bolt, Random House, New York, 1960. Linley E. Pearson, Atty. Gen. of Indiana, Indianapolis, for defendants. Childs v. Duckworth, 509 F. Supp. 1254, 1256 (N.D. Ind. 1981) aff'd, 705 F.2d 915 (7th Cir. 1983)

  4. "Meanwhile small- and mid-size firms are getting squeezed and likely will not survive unless they become a boutique firm." I've been a business attorney in small, and now mid-size firm for over 30 years, and for over 30 years legal consultants have been preaching this exact same mantra of impending doom for small and mid-sized firms -- verbatim. This claim apparently helps them gin up merger opportunities from smaller firms who become convinced that they need to become larger overnight. The claim that large corporations are interested in cost-saving and efficiency has likewise been preached for decades, and is likewise bunk. If large corporations had any real interest in saving money they wouldn't use large law firms whose rates are substantially higher than those of high-quality mid-sized firms.

  5. The family is the foundation of all human government. That is the Grand Design. Modern governments throw off this Design and make bureaucratic war against the family, as does Hollywood and cultural elitists such as third wave feminists. Since WWII we have been on a ship of fools that way, with both the elite and government and their social engineering hacks relentlessly attacking the very foundation of social order. And their success? See it in the streets of Fergusson, on the food stamp doles (mostly broken families)and in the above article. Reject the Grand Design for true social function, enter the Glorious State to manage social dysfunction. Our Brave New World will be a prison camp, and we will welcome it as the only way to manage given the anarchy without it.

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