ILNews

Technology Untangled: Send and receive large files with ease

Stephen Bour
October 10, 2012
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technology-bourUsing attachments in email is a common and simple method for sending files. There is, however, a problem when those attachments get too large. That is because there are file size limits on most email services for both sending and receiving attachments. Oversized messages either won’t send at all or will be rejected by the recipient’s email server. The size limits are often in the 10 to 25 MB range. Gmail for example has a limit of 25MB. Attachment size can approach these limits very quickly. While attachments of this size can be sent, it is not necessarily the most efficient process. Large attachments can clog email systems and slow down the sending and receiving process.

Attachments such as video clips, uncompressed audio files and multi-page PDFs can quickly exceed size limits. For example, a short three-minute mpeg-1 video clip can exceed the limit, so can a stack of a few hundred scanned exhibit pages; even fewer pages if all the scans are in color.

It is useful to note that when sending an attachment, its size inflates approximately 130 percent as part of the process of encoding it to be included within a message. This means you likely cannot actually send an attachment that is right at the 25MB size.

If you need to work with large attachments, other solutions must be used. The method I regularly use to send large files is a Web-based service called YouSendIt (yousendit.com). It allows me to send and share large files quickly and securely. Is it easy to use? Yes. I recently worked with an attorney over the phone, explaining to him how to navigate to the site and send a file I needed. Before I could even complete the verbal instructions, he was able to log on, attach the file and send it on its way.

To verify, I tested it myself by signing on and creating a new free account. It took less than one minute to sign up, and less than three minutes to attach and upload a 50MB video file, the file size limit for a free account. You simply provide your email address, the address of the recipient, and tag the file that you want to upload. Just like email, you can add multiple recipients by simply including additional addressees. The recipients then receive an email that includes a Web hotlink that they click on in order to download the file. It took less than a minute to download and play the video file.

If you regularly need to send files larger than 50MB, you can pay $100 per year for a subscription to the Pro version, which allows you to send attachments as large as 2GB – roughly the amount of data that will fit on three CDs. The Pro version includes other useful features. For just an occasional need, you can pay $9.99 per 2GB upload. There is also an option to try uploading larger files free of charge by signing up for the two-week free trial. It is easy to cancel before the end of the trial period if you don’t find the subscription useful.

Security wise, sending and receiving files via YouSendIt is more secure than simply attaching a file within an email. This is evidenced by the “https://” found at the beginning of the Web address when working from within their site. Your uploaded files are stored on a cloud-based server and typically remain available for download for two weeks. After that, they are deleted from the system. You can choose to have them retained for a shorter period if you like or opt to have them deleted immediately after your recipient has completed his download.

I like the automatic erasure/timeout feature as I am still not entirely comfortable with having sensitive data floating out there in the cloud. I may simply have to get used to it, since it seems like the use of cloud-based storage continues to grow and is here to stay. It admittedly can be particularly useful for tablet computers, music collections and offsite data backup, but there is always a risk of the data being hacked or simply evaporating one day.

You can also opt for additional YouSendIt file security by tagging your upload with a “verify recipient identity” feature. Only your intended email addressee can open the file, and the file link cannot be forwarded to additional recipients. The sender can also examine tracking details to review who downloaded a file and when it was downloaded. There are even greater levels of security available at additional cost, including password protection of files and return receipt email notification.

If you find that YouSendIt is a useful application, you can make it even more convenient to use. Instead of having to navigate to their Web site, YouSendIt can be integrated to work from within popular email platforms such as Microsoft Outlook and Google Gmail. This allows you to compose an email and attach files using YouSendIt without leaving the message itself.

Give YouSendIt a try the next time you find yourself bumping up against the email attachment size limit.•

__________

Stephen Bour (bourtech@iquest.net) is an engineer and legal technology consultant in Indianapolis. His company, the Alliance for Litigation Support Inc., includes Bour Technical Services and Alliance Court Reporting. Areas of service include legal videography, tape analysis, document scanning to CD and courtroom presentation support. The opinions expressed in this column are those of the author.

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  1. OK, take notice. Those wondering just how corrupt the Indiana system is can see the picture in this post. Attorney Donald James did not criticize any judges, he merely, it would seem, caused some clients to file against him and then ignored his own defense. James thus disrespected the system via ignoring all and was also ordered to reimburse the commission $525.88 for the costs of prosecuting the first case against him. Yes, nearly $526 for all the costs, the state having proved it all. Ouch, right? Now consider whistleblower and constitutionalist and citizen journalist Paul Ogden who criticized a judge, defended himself in such a professional fashion as to have half the case against him thrown out by the ISC and was then handed a career ending $10,000 bill as "half the costs" of the state crucifying him. http://www.theindianalawyer.com/ogden-quitting-law-citing-high-disciplinary-fine/PARAMS/article/35323 THE TAKEAWAY MESSAGE for any who have ears to hear ... resist Star Chamber and pay with your career ... welcome to the Indiana system of (cough) justice.

  2. GMA Ranger, I, too, was warned against posting on how the Ind govt was attempting to destroy me professionally, and visit great costs and even destitution upon my family through their processing. No doubt the discussion in Indy today is likely how to ban me from this site (I expect I soon will be), just as they have banned me from emailing them at the BLE and Office of Bar Admission and ADA coordinator -- or, if that fails, whether they can file a complaint against my Kansas or SCOTUS law license for telling just how they operate and offering all of my files over the past decade to any of good will. The elitist insiders running the Hoosier social control mechanisms realize that knowledge and a unified response will be the end of their unjust reign. They fear exposure and accountability. I was banned for life from the Indiana bar for questioning government processing, that is, for being a whistleblower. Hoosier whistleblowers suffer much. I have no doubt, Gma Ranger, of what you report. They fear us, but realize as long as they keep us in fear of them, they can control us. Kinda like the kids' show Ants. Tyrannical governments the world over are being shaken by empowered citizens. Hoosiers dealing with The Capitol are often dealing with tyranny. Time to rise up: https://www.theguardian.com/technology/2017/jan/17/governments-struggling-to-retain-trust-of-citizens-global-survey-finds Back to the Founders! MAGA!

  3. Science is showing us the root of addiction is the lack of connection (with people). Criminalizing people who are lonely is a gross misinterpretation of what data is revealing and the approach we must take to combat mental health. Harsher crimes from drug dealers? where there is a demand there is a market, so make it legal and encourage these citizens to be functioning members of a society with competitive market opportunities. Legalize are "drugs" and quit wasting tax payer dollars on frivolous incarceration. The system is destroying lives and doing it in the name of privatized profits. To demonize loneliness and destroy lives in the land of opportunity is not freedom.

  4. Good luck, but as I have documented in three Hail Mary's to the SCOTUS, two applications (2007 & 2013),a civil rights suit and my own kicked-to-the-curb prayer for mandamus. all supported in detailed affidavits with full legal briefing (never considered), the ISC knows that the BLE operates "above the law" (i.e. unconstitutionally) and does not give a damn. In fact, that is how it was designed to control the lawyers. IU Law Prof. Patrick Baude blew the whistle while he was Ind Bar Examiner President back in 1993, even he was shut down. It is a masonic system that blackballs those whom the elite disdain. Here is the basic thrust:https://en.wikipedia.org/wiki/Blackballing When I asked why I was initially denied, the court's foremost jester wrote back that the ten examiners all voted, and I did not gain the needed votes for approval (whatever that is, probably ten) and thus I was not in .. nothing written, no explanation, just go away or appeal ... and if you appeal and disagree with their system .. proof positive you lack character and fitness. It is both arbitrary and capricious by its very design. The Hoosier legal elites are monarchical minded, and rejected me for life for ostensibly failing to sufficiently respect man's law (due to my stated regard for God's law -- which they questioned me on, after remanding me for a psych eval for holding such Higher Law beliefs) while breaking their own rules, breaking federal statutory law, and violating federal and state constitutions and ancient due process standards .. all well documented as they "processed me" over many years.... yes years ... they have few standards that they will not bulldoze to get to the end desired. And the ISC knows this, and they keep it in play. So sad, And the fed courts refuse to do anything, and so the blackballing show goes on ... it is the Indy way. My final experience here: https://www.scribd.com/document/299040062/Brown-ind-Bar-memo-Pet-cert I will open my files to anyone interested in seeing justice dawn over Indy. My cases are an open book, just ask.

  5. Looks like 2017 will be another notable year for these cases. I have a Grandson involved in a CHINS case that should never have been. He and the whole family are being held hostage by CPS and the 'current mood' of the CPS caseworker. If the parents disagree with a decision, they are penalized. I, along with other were posting on Jasper County Online News, but all were quickly warned to remove posts. I totally understand that some children need these services, but in this case, it was mistakes, covered by coorcement of father to sign papers, lies and cover-ups. The most astonishing thing was within 2 weeks of this child being placed with CPS, a private adoption agency was asking questions regarding child's family in the area. I believe a photo that was taken by CPS manager at the very onset during the CHINS co-ocerment and the intent was to make money. I have even been warned not to post or speak to anyone regarding this case. Parents have completed all requirements, met foster parents, get visitation 2 days a week, and still the next court date is all the way out till May 1, which gives them(CPS) plenty of to time make further demands (which I expect) No trust of these 'seasoned' case managers, as I have already learned too much about their dirty little tricks. If they discover that I have posted here, I expect they will not be happy and penalized parents again. Still a Hostage.

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